Finance Assistant

Manulife • Charlotte, NC

2d • Hybrid

About The Position

The Accounting Assistant position is an entry level role providing support for the property management accounting teams as well as administrative support and office management for the Charlotte, NC office. Approximately 75% of this role is supporting the various accounting functions performed in managing timberland property and 25% is providing administrative support and office management. Essential duties and responsibilities of the accounting portion of the role include: Processing of logging settlement packages received physically and electronically from contract loggers including organizing package contents, recording receipt and scanning settlement and load sheets to a pdf document Identifying correct contract for the logging settlement received utilizing harvest tracking logs on Sharepoint and data within the Log Inventory & Management System (LIMS) Reconciliation of load data Updating and maintaining logs of unposted revenue Inputting ticket data into Excel spreadsheets and reconciling to logger settlement data Organizing pdf and excel files for each settlement to prepare for processing in LIMS by Log Accountants Work with Log Accountants to identify issues and improvements with settlement packages Contacting contractors to request data and follow up on outstanding items Scanning and filing documents Assisting with payment of property taxes through iTAM (tax software) entries and reconciliations Maintaining assessment values for properties in the iTAM system and running reports within deadlines for potential research and protest by Land Records Manager Attend weekly meetings with the accounting team in the Charlotte office Work with other MFM teams on accounting matters Other ad hoc accounting projects as necessary Essential duties and responsibilities of the office manager and administrative portion of the role include: Booking travel arrangements for the Timber Strategy Team (“TST”) Working with travel vendors to respond to changes and cancellations Preparing and submitting monthly expense reports for TST members Office management responsibilities include but are not limited to monitoring and purchasing supplies, procuring repair services to maintain office equipment, managing mail and package deliveries Facilitating and assisting with conferencing equipment and food deliveries for group meetings in the office Serve as liaison with landlord/office management company to report issues Manage ButterflyMX door access for employees and visitors

Requirements

• Self-motivation and proactive problem solving
• Attention to detail
• Professional written and verbal communication
• Integrity and confidentiality handling sensitive information
• Collaborative, team-first attitude
• Proficient in MS Excel, Word, PowerPoint, Outlook, Sharepoint
• Ability to learn new applications and programs quickly
• Effective listening skills
• Ability to multi-task
• Excellent organizational skills
• Ability to work independently
• Positive attitude
• Strong work ethic
• Open mindedness and ability to take constructive feedback
• 10-key office machine proficiency to expedite data entry
• Experience in booking travel arrangements

Responsibilities

• Processing of logging settlement packages received physically and electronically from contract loggers including organizing package contents, recording receipt and scanning settlement and load sheets to a pdf document
• Identifying correct contract for the logging settlement received utilizing harvest tracking logs on Sharepoint and data within the Log Inventory & Management System (LIMS)
• Reconciliation of load data
• Updating and maintaining logs of unposted revenue
• Inputting ticket data into Excel spreadsheets and reconciling to logger settlement data
• Organizing pdf and excel files for each settlement to prepare for processing in LIMS by Log Accountants
• Work with Log Accountants to identify issues and improvements with settlement packages
• Contacting contractors to request data and follow up on outstanding items
• Scanning and filing documents
• Assisting with payment of property taxes through iTAM (tax software) entries and reconciliations
• Maintaining assessment values for properties in the iTAM system and running reports within deadlines for potential research and protest by Land Records Manager
• Attend weekly meetings with the accounting team in the Charlotte office
• Work with other MFM teams on accounting matters
• Other ad hoc accounting projects as necessary
• Booking travel arrangements for the Timber Strategy Team (“TST”)
• Working with travel vendors to respond to changes and cancellations
• Preparing and submitting monthly expense reports for TST members
• Office management responsibilities include but are not limited to monitoring and purchasing supplies, procuring repair services to maintain office equipment, managing mail and package deliveries
• Facilitating and assisting with conferencing equipment and food deliveries for group meetings in the office
• Serve as liaison with landlord/office management company to report issues
• Manage ButterflyMX door access for employees and visitors

Benefits

• We’ll empower you to learn and grow the career you want.
• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
• As part of our global team, we’ll support you in shaping the future you want to see.
• Manulife/John Hancock offers eligible employees a wide array of customizable benefits, including health, dental, mental health, vision, short- and long-term disability, life and AD&D insurance coverage, adoption/surrogacy and wellness benefits, and employee/family assistance plans.
• We also offer eligible employees various retirement savings plans (including pension/401(k) savings plans and a global share ownership plan with employer matching contributions) and financial education and counseling resources.
• Our generous paid time off program in the U.S. includes up to 11 paid holidays, 3 personal days, 150 hours of vacation, and 40 hours of sick time (or more where required by law) each year, and we offer the full range of statutory leaves of absence.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees