Finance and Operations Coordinator
About The Position
Orchestra is seeking a Coordinator to join the Finance & Operations team. This individual is someone who works well with a team and also independently; has exemplary organizational skills with excellent attention to detail, the ability to multi-task and respond to rapidly changing priorities; and has superior interpersonal skills, high self-awareness and sound judgment. They thrive in a fast-paced environment and work well with tight deadlines. Role location: This role is based in our New York, N.Y. office on a hybrid basis, 3-4 days per week.
Requirements
- Strong organizational skills and the ability to prioritize and meet deadlines
- Highly autonomous and skilled in managing up, with the ability to troubleshoot effectively and find solutions
- Regularly employs clear, concise, and data-driven decisions, ensuring decisions are backed by accurate insights and metrics. Highly detail and process-oriented
- Strong written and oral communications skills
- Continuously seeks out opportunities to enhance efficiency, streamline processes, and evaluate new productivity tools for potential improvements
- Excellent computer skills, including Google Suite products, Word, PowerPoint and Excel
Nice To Haves
- Familiarity with AI-powered productivity tools (e.g., Sana, Gemini, ChatGPT) and project management platforms (e.g., Monday, Asana)
Responsibilities
- Provide high-touch administrative and operational support to the Chief of Staff and two senior executives, ensuring seamless follow-through on priorities, action items and deadlines.
- Manage complex calendars and scheduling across internal and external stakeholders, including meeting logistics, room and material preparation, and follow-up.
- Prepare meeting agendas, briefing materials and pre-reads, and capture clear, actionable notes and recaps that drive decisions forward.
- Serve as a central point of coordination for executive communications by triaging inboxes, drafting responses and ensuring timely, thoughtful follow-up.
- Track and organize projects, commitments and deliverables across multiple workstreams, proactively flagging risks and dependencies.
- Own and maintain internal documentation and knowledge-management systems to ensure information is accurate, accessible, and easy to navigate.
- Draft, edit and proofread internal communications, memos and project documentation with a high standard for clarity and tone.
- Support cross-functional work as needed, including resource management check-ins, training sessions and internal working meetings.
- Anticipate upcoming needs by conducting light research, preparing materials and ensuring leaders are well-positioned for meetings and events.
- Identify opportunities to streamline workflows and increase efficiency through process improvements and the thoughtful use of AI and productivity tools.
- Handle confidential information with integrity, discretion, and professionalism.
Benefits
- Medical, dental, and vision insurance for employees and dependents
- Pre-tax commuter benefits
- 401K with a 4% employer match and no vesting period
- Generous paid time off
- Pre-tax commuter benefits
- Mobile phone reimbursement for data and minutes
- Employer-funded life insurance
- Discounted annual bikeshare membership
- Corporate discounts through Tickets at Work
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
501-1,000 employees
