Finance and HR Coordinator

Imaginable Futures Services LLC

3d•Remote

About The Position

The Global Platform Team at Imaginable Futures is seeking a Finance and HR Coordinator. This position will report to the Global Head of Finance and be responsible for managing or supporting a range of processes across accounting, finance, HR and investment/grant activity. As an important member of the Finance team, the Finance and HR Coordinator will play essential roles in advancing the impact and culture of Imaginable Futures by ensuring smooth operations, supporting grant and investment activities. About Imaginable Futures: Driven by a vision where learning sparks opportunity and every learner can thrive and shape their own futures, Imaginable Futures supports organizations that build and strengthen equity in education. We believe lasting change is driven by collaboration. That’s why we partner with communities, organizations, and peer funders across Brazil, Kenya and the United States to disrupt patterns of inequity and catalyze meaningful change for all learners. As a venture of The Omidyar Group, we have invested over $330 million in more than 265 partners who are the visionaries, connectors and advocates transforming imagined futures into shared realities. Learn more at imaginablefutures.com Our Commitment to Justice, Equity, Diversity and Inclusion: Justice, equity, diversity and inclusion principles inform what we do and what we aspire to achieve. Our website provides more information on how we define and implement each of these principles.

Requirements

A mission driven orientation, a desire to make the world a better place
A strong commitment to ‘JEDI’ - Justice, Equity, Diversity, Inclusion
Strong knowledge of US GAAP, plus two years of relevant industry experience in nonprofit
The ability to professionally manage sensitive and confidential information
Strong curiosity and desire to learn
Strong analytical skills and financial acumen
Impeccable attention to detail
A strong customer service orientation
Software skills including: A mastery of Microsoft Excel, Sage Intacct and Salesforce experience highly preferred, expense management & Accounts Payable experience (ie Ramp), is a plus
Reliable high-speed internet access.
Comfort with occasional travel for internal team meetings, training and other corporate events.

Nice To Haves

Prior Finance and/or HR administration experience strongly preferred
Software skills including: A mastery of Microsoft Excel, Sage Intacct and Salesforce experience highly preferred, expense management & Accounts Payable experience (ie Ramp), is a plus

Responsibilities

Assist in the review of monthly/quarterly financial statements and supporting details prepared by our external accounting partner, which includes updating portfolio investment and grant schedules, and budget to actual reports.
Work closely with our external accounting partners in recording transactions on Intacct and Salesforce.
Manage vendor invoice payment process, including reviewing vendor invoices or other supporting documentation for proper approval, coding, and accuracy.
Lead the review and processing of employee expense reports.
Assist with determining cash needs of the entities and capital calls.
Perform wire transfer confirmations and related administrative checks to support accurate and timely grant disbursements.
Perform and assist special projects and other duties as assigned (Dashboards, systems integration, reporting etc.).
Perform data entry tasks related to employee records and HR metrics.
Manage onboarding and offboarding activities.
Assist in benefits administration, including processing new hires, terminations and employee changes.
Manage aspects of compliance such as updating labor law posters.
Manage periodic PTO audits and Brazil PTO calendar, manage the annual holiday calendar across all geographies.
Perform special projects and other duties as assigned.
Support due diligence in the grant-making process by conducting screenings, financial checks, and required compliance reviews.
Execute contract administration for grant by sending contracts to grantees, providing guidance, and tracking execution status.
Perform special projects and other duties as assigned.