Finance and Facility Operations Manager

Central Clinic Behavioral Health•Cincinnati, OH

3d•Onsite

About The Position

The Finance & Facility Operations Manager is a mid-level operational leader responsible for supporting the organization’s day-to-day financial operations and facilities management. This role ensures that facilities are safe, functional, and compliant, while financial processes - such as billing coordination, accounts payable/receivable, budgeting support, and vendor management - operate efficiently and accurately. Reporting to the Chief Financial Officer and supporting the leadership team and program directors, the role focuses on execution, coordination, compliance, and operational support.

Requirements

Bachelor’s degree in business administration, Finance, Accounting, Facilities Management, or related field.
Minimum 5–7 years of experience in facilities management, financial operations, or operational leadership.
Experience managing vendors, contracts, and operational budgets.
Proven ability to manage multiple priorities in a fast-paced environment.
Strong organizational, communication, and problem-solving skills.

Nice To Haves

Experience in behavioral health, healthcare, nonprofit, or human services settings.
Knowledge of facilities compliance and safety standards.
Familiarity with Paycor HRIS and payroll processing software.

Responsibilities

Oversee daily operations of all organizational facilities, including maintenance, repairs, safety, cleanliness, and space utilization; coordinate preventive maintenance schedules and address urgent facility issues in a timely manner.
Support the CFO with relationships with external vendors, contractors, landlords, and service providers; coordinate moves, renovations, office setups, and equipment procurement as needed.
Ensure compliance with safety, accessibility, and regulatory requirements (OSHA, fire, health, and local codes) and maintain accurate records related to facilities, leases, warranties, inspections, and service agreements.
Support development of facility-related budgets, review invoices, and assist with contract documentation and expense tracking.
Oversee accounts payable, ensuring timely and accurate payments; review and approve invoices, expense reports, and purchase requests within established authority levels.
Assist with budget tracking and variance monitoring; ensure accurate coding and documentation of expenses in coordination with finance staff or external accountants; provide operational reports to senior leadership as assigned by the CFO.
Provide secondary support for bi-monthly payroll processing and maintain internal controls related to purchasing, invoicing, and expense approvals.
Support operational aspects of service contracts, leases, and vendor agreements, including tracking billing, facilities, maintenance, and service delivery requirements.
Collaborate with program leaders to understand operational and facility needs; lead or support special projects; participate in cross-functional teams; identify operational risks, ensure compliance with organizational policies, maintain documentation for audits and reviews, prepare routine facilities and vendor performance reports, support data collection for quality improvement initiatives, and identify process improvements to enhance efficiency, compliance, and staff experience.

Benefits

Competitive salary with annual increases based on merit / performance
Salary increases with new licensures
Full health, dental and vision insurance with employer contribution.
Generous paid time off – Year 1 of employment – 4 weeks of PTO AND 11 paid holidays
Short – term disability – offered at no cost to all employees
401(k) available after one year of employment
Employee wellness programs
Ongoing training and CEU opportunities
Public Service Loan Forgiveness (PSLF) eligible employer.
Flexible scheduling for many roles