Finance and Administration Coordinator

Ibis Reproductive Health•Cambridge, MA

10h•$60,069•Hybrid

About The Position

Ibis Reproductive Health is a global nonprofit driving change through bold, rigorous research, and principled partnerships that advance sexual and reproductive autonomy, choices, and health worldwide. We believe that research can catalyze change when the entire research process is viewed as an opportunity to shift power, is undertaken in partnership with the communities most affected, and includes a focus on how data can be most effectively used to make change. We focus on increasing access to quality abortion care, transforming access to abortion and contraception through technology and service innovations, and expanding comprehensive sexual and reproductive health information and services. Ibis works with partners in more than 30 countries on six continents, through our offices are located in Cambridge, MA and Oakland CA, USA; and Johannesburg, South Africa. For more information, visit: www.ibisreproductivehealth.org . We seek an individual who has a commitment to sexual and reproductive health, rights, and justice and an interest in supporting and improving the operations of a non-profit organization. The Finance and Administration Coordinator fills a key role in our small finance and administration team. The job is primarily focused on financial operations , which requires about 70% of the Coordnator’s time. Approximately 20% of this person’s time will be spent on administration including supporting human resources systems, and about 10% on assisting with technology. This position offers a structured hybrid work schedule, requiring a minimum of two days (Tuesday, Wednesday, and/or Thursday) per week in our Cambridge office with occasional requirements for in-office work on other days .

Requirements

Proficiency with Excel and experience in managing spreadsheets
Skilled user of laptop and software, and ability to expand IT skills
Communication skills, responsiveness and flexibility, ability to work across teams
Demonstrated ability to manage multiple responsibilities
Ability to work independently and exercise judgment, and to work as a team member
Detail oriented with attention to accuracy
Self-starter, organized, hardworking, able to meet deadlines

Nice To Haves

Experience in an administrative role
Education or work experience in accounting or accounting software
Experience in supporting computer users and systems

Responsibilities

Manage the accounts payable process including tracking requests, preparing check, wire and electronic payments, and recording transactions in accounting software and spreadsheets
Maintain contract, vendor, and financial files
Manage and enter data for payroll, credit cards and staff time tracking
Record and deposit checks received
Assist with other financial processes as needed
Manage the human resources software and postings and support hiring teams
Oversee day-to-day operations of the Cambridge office, including coordinating with building management and vendors and managing supplies
Support senior staff as needed, including preparations for Board meetings
Respond to phone and other inquiries, directing partners and the public to the appropriate person or information source
Manage technology purchases, provide tech orientation to new employees , and cover responsibilities for system administration (with support from an outside consultant) when the Operations Coordinator is not available

Benefits

Medical insurance, with most of the premium paid by Ibis
dental, disability and life insurance
403(b) retirement savings plan with employer contributions after the first year
paid holidays and sick leave
four weeks of vacation per year
transit benefits
professional development opportunities
Ibis offices close for a week at the end of December and close early on Friday afternoons during the summer.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume