Finance Analyst-Accounts Payable (SBO) Internal Applicants Only

Frederick County Public Schools•Winchester, VA

About The Position

Summary: To assist and support the Accounting Supervisor, Finance Department, and other School Division Personnel in the operation of the accounts payable and expense transaction cycle. Qualifications: Associates degree from an accredited college or university in the area of accounting, business, finance, or a closely related field preferred. Proven work experience in accounts payable Experience with accounting software along with skills in MS Excel (managing spreadsheets, creating charts and using advanced formulas). Working knowledge of accounting principles and practices and their application to a variety of accounting transactions. Work as a team member. Strong written and verbal communication skills. Ability to prioritize time-sensitive work. Excellent organizational skills and attention to detail. Strong customer service skills. Knowledge of the philosophy, mission, leadership needs, and planning requirements of the division. Ability to maintain confidential records. Essential Duties: Essential duties are interpreted as being descriptive and not restrictive in nature. Other duties may be assigned. ? Process invoices and procurement card transactions for payment in accordance with School Board guidelines and policies. ? Assist with training school division bookkeepers. ? Prepare annual accounts payable communications. ? Draft general journal entries. ? Prepare work papers for annual audits and year-end closing processes. ? Coordinate and process Form 1099’s. ? Coordinate check runs and wire transfers with the County Treasurer’s office. ? Create annual accounts payable schedule for School Division. ? Follow up on outstanding checks and coordinate voiding checks and issuing stop payments with the County Treasurer’s office. ? Track spend patterns to forward recommendations for savings. ? Work as a team member within cross-function areas to resolve issues. ? Provide guidance to School Board and School Based bookkeepers regarding accounts payable transactions on a daily basis. ? Assist Accounting Supervisor with drafting, updating, and implementing accounts payable processes and internal controls. ? Assist Accounting Supervisor with preparing and presenting information at bookkeeper meetings. ? Assist with tracking and reconciling daily cafeteria revenue. ? Complete petty cash and cafeteria bank reconciliation on a monthly basis. ? Other duties as assigned. Pay Rate: Administrative Support Grade C11 Salary Scale (credit is based on years of full-time experience in a related position) Assignment: Full time / 12 months / 245 days

Requirements

Proven work experience in accounts payable
Experience with accounting software along with skills in MS Excel (managing spreadsheets, creating charts and using advanced formulas).
Working knowledge of accounting principles and practices and their application to a variety of accounting transactions.
Work as a team member.
Strong written and verbal communication skills.
Ability to prioritize time-sensitive work.
Excellent organizational skills and attention to detail.
Strong customer service skills.
Knowledge of the philosophy, mission, leadership needs, and planning requirements of the division.
Ability to maintain confidential records.

Nice To Haves

Associates degree from an accredited college or university in the area of accounting, business, finance, or a closely related field preferred.

Responsibilities

Process invoices and procurement card transactions for payment in accordance with School Board guidelines and policies.
Assist with training school division bookkeepers.
Prepare annual accounts payable communications.
Draft general journal entries.
Prepare work papers for annual audits and year-end closing processes.
Coordinate and process Form 1099’s.
Coordinate check runs and wire transfers with the County Treasurer’s office.
Create annual accounts payable schedule for School Division.
Follow up on outstanding checks and coordinate voiding checks and issuing stop payments with the County Treasurer’s office.
Track spend patterns to forward recommendations for savings.
Work as a team member within cross-function areas to resolve issues.
Provide guidance to School Board and School Based bookkeepers regarding accounts payable transactions on a daily basis.
Assist Accounting Supervisor with drafting, updating, and implementing accounts payable processes and internal controls.
Assist Accounting Supervisor with preparing and presenting information at bookkeeper meetings.
Assist with tracking and reconciling daily cafeteria revenue.
Complete petty cash and cafeteria bank reconciliation on a monthly basis.
Other duties as assigned.