Finance/Administrative Assistant

CEC Controls Company Inc•Warren, MI

8d•Onsite

About The Position

The essential duties and responsibilities include, but are not limited to, the following: Answer, screen, and direct telephone calls professionally; take accurate messages. Perform routine administrative functions such as preparing correspondence, memos, and reports; filing; and maintaining spreadsheets. Serve as the primary front-desk representative and the first point of contact for visitors, employees, and vendors. Maintain consistent 8:00 AM – 5:00 PM in-office schedule to support daily office operations and staff needs. Manage customer relations within the building, including greeting visitors and coordinating lunches as needed. Maintain a clean and welcoming entrance area and public spaces. Process incoming mail by sorting and distributing it appropriately. Inventory and order office supplies and equipment as directed. Assist with employee travel arrangements, including hotel bookings, car rentals, and airfare. Track and enter weekly employee time; coordinate approvals with department directors. Enter and monitor accounts payable vendor accounts. Communicate with suppliers regarding accounts payable, including call backs and maintaining call logs. Assist with weekly accounts payable check runs. Prepare weekly financial reports. Complete month‑end reconciliations of balance sheet and profit & loss accounts. Collect, record, and process internal credit card receipts. Support various projects for the Accounting Department. Review, reconcile, and troubleshoot issues related to all areas listed above.

Requirements

High school diploma required.
Associate’s or Bachelor’s degree in Accounting preferred OR
two (2) years of accounting experience/training OR a combination of education and experience.
Basic knowledge of general accounting required.
Proficiency in Microsoft Office Suite.
Excellent verbal and written communication skills.
Strong organizational skills and attention to detail.
Ability to handle complex accounting tasks with sound judgment and initiative.
Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers, clients, customers, and the public.
Ability to perform basic arithmetic (add, subtract, multiply, divide), compute rates, ratios, and percentages, and interpret bar graphs.
Ability to apply common‑sense understanding to carry out instructions in written, oral, or diagram form and handle standardized problem‑solving situations.
Strong proficiency in Microsoft Excel, Word, and Outlook; ability to navigate the internet efficiently.
Valid driver’s license required.
Regularly required to sit, use hands, talk, and hear.
Occasionally required to stand, walk, reach, stoop, kneel, crouch, or crawl.
Occasionally lift and/or move up to 25 pounds.
Vision abilities include close, distance, peripheral vision, depth perception, and ability to adjust focus.

Nice To Haves

Microsoft Office: 3 years (Preferred)
Administrative Experience: 2 years (Preferred)
Microsoft Excel: 3 years (Required)

Responsibilities

Answer, screen, and direct telephone calls professionally; take accurate messages.
Perform routine administrative functions such as preparing correspondence, memos, and reports; filing; and maintaining spreadsheets.
Serve as the primary front-desk representative and the first point of contact for visitors, employees, and vendors.
Maintain consistent 8:00 AM – 5:00 PM in-office schedule to support daily office operations and staff needs.
Manage customer relations within the building, including greeting visitors and coordinating lunches as needed.
Maintain a clean and welcoming entrance area and public spaces.
Process incoming mail by sorting and distributing it appropriately.
Inventory and order office supplies and equipment as directed.
Assist with employee travel arrangements, including hotel bookings, car rentals, and airfare.
Track and enter weekly employee time; coordinate approvals with department directors.
Enter and monitor accounts payable vendor accounts.
Communicate with suppliers regarding accounts payable, including call backs and maintaining call logs.
Assist with weekly accounts payable check runs.
Prepare weekly financial reports.
Complete month‑end reconciliations of balance sheet and profit & loss accounts.
Collect, record, and process internal credit card receipts.
Support various projects for the Accounting Department.
Review, reconcile, and troubleshoot issues related to all areas listed above.