Finance & Accounting Manager

nFocus Solutions•Phoenix, AZ

8d•Onsite

About The Position

The Company needs a finance leader who turns day-to-day transactions into clear cash visibility, accurate reporting, and operational control . This role owns the rhythm of finance: AR, AP, internal payroll + payroll taxes, month-end closing, cash forecast, and leadership-ready financials.

Requirements

5–8+ years in finance/accounting roles with hands-on ownership of cash, AR/AP, and close readiness
Ability to maintain complete confidentiality and Strong QuickBooks experience (Desktop Enterprise preferred)
Proven experience owning invoicing + collections and driving AR discipline
Proven experience owning payroll + payroll taxes (Intuit experience a plus)
Strong Excel/Sheets skills (cash models, trackers, clean reporting)
High integrity, strong follow-through, proactive communicator
Government clearance Secret required

Nice To Haves

Experience in government contracting
Familiarity with revenue recognition concepts

Responsibilities

Cash & Forecasting (Weekly Operating Cadence)
Own weekly cash forecast (13-week rolling) + monthly outlook
Run a weekly finance cadence with leadership covering cash, AR, AP, payroll timing, and upcoming obligations.
Maintain visibility into payroll timing, vendor obligations, and receivables
Create scenario models (best/base/worst) to support decisions
AR / Revenue Operations
Ensure invoicing is accurate, complete, and delivered on time
Track collections and follow up with customers professionally
Reconcile revenue with contracts / milestones where applicable
Government FFP Billing, Invoicing & Collections
Own end-to-end FFP invoicing: accuracy, timeliness, required documentation, delivery, and proof of submission.
Maintain billing schedules aligned to contract terms and internal performance/milestones.
Own collections and AR discipline: consistent follow-up cadence, escalation path, dispute log, and resolution tracking.
Ensure cash receipts are tracked and applied correctly; keep AR clean and current in QuickBooks.
Payroll & Payroll Taxes (Internal Ownership)
Own end-to-end bi-weekly payroll prepared in-house and submitted to Intuit on Tuesday/Wednesday for the Friday payroll run.
Collect, validate, and lock payroll inputs by deadline (hours, PTO, adjustments), ensuring complete accuracy prior to submission.
Maintain and enforce a documented payroll calendar (cutoffs, approval dates, submission dates, pay dates).
Review payroll register prior to submission (rate changes, deductions, reimbursements, new hires/terminations) and obtain required approvals.
Own payroll taxes end-to-end: ensure proper setup, timely filings, timely deposits, and accurate quarterly/annual reporting (W-2s / 1099 coordination as applicable).
Reconcile payroll each cycle: tie payroll registers to bank withdrawals and post clean journal entries; maintain payroll liability reconciliations (taxes, benefits, garnishments if any).
Ensure accurate reporting from HR, support onboarding/offboarding payroll changes and deductions—ensuring changes are reflected correctly and on time.
Maintain controls and confidentiality for payroll data; ensure clean audit trails.
AP / Spend Control
Manage AP workflow: coding, approvals, payment scheduling, and vendor management, including vendor files, W-9’s and payment terms
Schedule payments to protect cash while maintaining vendor health and operational continuity.
Help enforce spending discipline and purchase approvals
Close Readiness & Financial Reporting (with Outside CPA)
Maintain QuickBooks hygiene: reconciliations, correct coding, classes/projects/jobs as needed, and documentation.
Prepare CPA-ready month-end schedules (bank/CC recs, AR/AP, accrual support, prepaids, payroll tie-outs).
Produce monthly leadership reporting: P&L, balance sheet, cash movement summary, and variance notes.
Maintain QuickBooks hygiene: reconciliations, correct coding, classes/projects/jobs as needed, and documentation.
Prepare CPA-ready month-end schedules (bank/CC recs, AR/AP, accrual support, prepaids, payroll tie-outs).
Produce monthly leadership reporting: P&L, balance sheet, cash movement summary, and variance notes.
Systems & Process Improvement
Own QuickBooks hygiene: chart of accounts, classes, projects, customer/job setup
Improve workflows to reduce cycle time and errors
Perform annual internal audit as preparation for tax prep
Support annual tax prep with external partners