FINAL ESTIMATES SPECIALIST II - 55007077

State of Florida•Doral, FL

About The Position

This position will audit Final Estimate packages for accuracy and compliance, perform technical calculations, prepare Post Audit Review reports, and manage project documentation throughout the full closeout process, including FHWA requirements. Duties include conducting meetings, supporting construction audits and field reviews, preparing reconciliation packages for LFA and JPA agreements, and serving as a liaison between the Final Estimates office, project personnel, and statewide coordinators. The role also supports quality control reviews and reviews “AsBuilt” plans in the field.

Requirements

Knowledgeable of and skilled at interpreting and understanding engineering plans and final estimates quantities
Knowledgeable of and skilled in the interpretation of final estimates procedures and Florida Department of Transportation specifications.
Knowledge of and skilled at mathematics and calculation practices to include calculating areas, volumes and final quantities
Knowledge of computer applications used by the Department.
Knowledgeable of and skilled at organizing and maintaining assigned schedules
Skilled at conducting Final Estimates meetings, field reviews and office reviews.
Ability to communicate effectively both orally and in writing with general public, work contact and co-workers.
Ability to establish and maintain effective working relationships with others
This position requires certification in Final Estimates Level I and Level II through the Construction Training Qualification Program (CTQP). Must obtain within six (6) months and maintain thereafter.
A high school diploma or its equivalent; 2 years experience in a related field can substitute for the high school diploma or equivalency.

Responsibilities

Audits assigned Final Estimate packages for completeness and accuracy, including multiple complex projects, and ensures conformance with contract documents and specifications and Department procedures. Makes technical geometric and mathematical calculations. Prepares a Post Audit Review (PAR) report on each submittal detailing errors and omissions, if any. Receives and inventories the Final Estimate submittal packages for completeness. Prepares reports as necessary, including to update District Construction Services Manager of PAR results. Maintain spreadsheet/Computer program of all passed projects key dates including construction time and money measures. Draft report with explanations of any project exceeding these measures for submission to the District Construction Services Manager.
Performs all administrative functions necessary throughout project lifecycle from initial submittal of final estimates package to final closeout (including Federal Highway Administration (FHWA) closeout). This is to include the processing of unpaid bills, As-Built plans, subsequent payments after Offer of Final Payment, sublet agreements, required correspondence, qualified acceptance letters (with disputed items) and Form 21-a. Conducts all Final estimates meetings including Final Estimates “Kick-Off” meeting with Project Administrator and staff, highlighting, and discussing pay items and any unique aspect of the upcoming project. Ensure all project documentation has been scanned into Electronic Document Management System (EDMS). Manage records and prepare for destruction of final estimate files when statutory and procedural timeframes are met.
Performs Construction audits for Local Agency (LAP) projects in accordance with existing federal requirements for Construction's LAP oversight program. Perform Field visits to monitor compliance with approved plans and specifications. Assists with project close-out phase.
Prepares and Submits Locally Funded Agreements (LFA) and Joint Participation Agreements (JPA), reconciliation packages for submittal to Tallahassee. Acts as liaison with Tallahassee LFA/JPA coordinators and answer questions and participates in Kick-Off meetings with the Project Administrators in reference to LFA's and JPA's.
Performs Quality Control (QC) & Field Reviews of on-going construction projects and reviews "As-Built" plans in the field. Serves as the liaison between Final Estimates office and construction project personnel.