FINAL ESTIMATES SPECIALIST II - 55000762

State of Florida•Bartow, FL

4d•Onsite

About The Position

This position plays a critical role in ensuring financial accuracy, payment, compliance, and proper closeout of construction contracts within the Florida Department of Transportation (FDOT). Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Requirements

Knowledge of: FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FINAL ESTIMATES PROCEDURES AND PRACTICES
FDOT STANDARD SPECIFICATIONS FOR ROADWAY AND BRIDGE CONSTRUCTION
FDOT ROADWAY AND BRIDGE CONSTRUCTION TERMINOLOGY AND PRACTICES
Skills in: THE USE OF PERSONAL COMPUTERS
Ability to: RESEARCH AND RESOLVE COMPUTER ISSUES
PERFORM INDEPENDENT REVIEWS OF DOCUMENTATION FOR CONSTRUCTION PROJECTS AND FINAL ESTIMATES
READ AND INTERPRET PLANS AND SPECIFICATIONS
CALCULATE EARTHWORK AND SURFACE AREAS FOR ROADWAY AND BRIDGE PAY ITEMS
EFFECTIVELY COMMUNICATE BOTH VERBALLY AND IN WRITING.
FDOT Final Estimates Level I and Final Estimates Level II Construction Training Qualification Program Certified. (Must obtain within 6 months and maintain thereafter.)
A high school diploma or its equivalent; 2 years of experience in a related field can substitute for the high school diploma or equivalency.

Responsibilities

Audits assigned Monthly/Final Estimate packages for completeness and accuracy, including multiple complex projects, and ensures conformance with contract documents, specifications and Department procedures. Receives and inventories the Final Estimate submittal packages for completeness, including, but not limited to, verification that quantities are summarized, area computer outputs and cross sections are verified and coordinate-bound. Verifies that the final quantities have been correctly transferred to the final estimate forms. Determines that placement of various pay items appear reasonable when correlated with limits of other pay items in the vicinity. Verifies that the final plans reflect the revised pay items. Reviews compiled material certification submittals, including research of Materials Acceptance Certification System (MAC) for missing, incomplete and/or failing test results. Makes technical geometric and mathematical calculations. Prepares a Post Audit Review (PAR) report on each submittal detailing errors and omissions, if any. Prepares reports as necessary, including but not limited to, updating District Final Estimates Manager of PAR results. Provides written correspondence of PAR results to Department staff in accordance with Department procedures. Performs on-site field reviews of project sites for all assigned active construction projects to assist project personnel with questions in preparing and obtaining procedurally correct records and documentation for final pay records. Provides Administrative closeout support for the District Final Estimates Manager, including but not limited to, correspondence related to the approval of the Surety Releases, and Final Qualified Pass/Passed Contract packages through Status 50.
Serves as the District One Construction Sublet reviewer (PrCDistOffEng), which includes, but is not limited to, reviewing Subcontractor Agreements to ensure the Construction Contract follows all applicable standards, specifications and administrative requirements. Enters the Certified subcontractor agreements in the Project Construction (PrC) system. Archives correspondence of the Certified sublets into the Electronic Document Management System (EDMS).
Utilizes information developed by the Project Administration personnel to process monthly and final progress estimate payments and close contracts using Project Construction (PrC) and the Electronic Estimates Delivery (EED) system. Ensures all required supported documentation has been provided. Coordinates payment and other fiscal issues with the Comptroller’s Office and/or District Financial Services Office. Resolves Contractor non-payment issues.
Ensures the Quality Control/Quality Assurance of District Construction’s Computer Document Management System. Identifies and distinguishes between the Document Groups and Types that are being scanned as well as recognizing the attributes that should be assigned to specific documents per the Attribution Standards. Maintain records per records disposition standards. Ensure all project documentation has been scanned into Electronic Document Management System (EDMS). Manage records and prepare for destruction of final estimate files when statutory and procedural timeframes are met. Act as District Construction liaison with District Facilities management for records disposition. Serves as a District Construction Public Records Coordinator, which includes, but is not limited to, the researching, redacting, gathering of our Construction records data per state laws and forwarding information to the public per the records request.
Serves as a liaison between District Construction Office and District's project field offices for the tracking of Contractor related Unpaid Bills. Utilizes information developed by Project Administrators, reviews monthly and progress project payments to contractors against our unpaid bill system as needed. Prepare written correspondence in accordance with Department Procedures regarding unpaid bills notification for Projects in Final Acceptance status. Enter all unpaid bills into the Department’s tracking system. Forward unpaid bills to CEI on active contracts and enter into tracking database. Update unpaid bill database as requirements dictate.
Utilizes the Project Suite Enterprise Edition (PSEE) system to process contract modifications for phase 52 and 62 from Consultant Engineering Inspection (CEI) submittal through execution when the District Contract Support Specialist is on leave.