File Clerk (Bilingual) 77035

Dynamic Service Solutions • Houston, TX

4h • Onsite

About The Position

File clerks are responsible for the oversight of incoming paperwork, making copies, sorting documents usually numerically or alphabetically to maintain paper or electronic records, including correspondences, receipts, contracts, and invoices to ensure that information is easy to locate when it is needed. This position will coordinate support for lead staff and in all other areas as needed.

Requirements

• High School Diploma or equivalent.
• 1-2 years of administrative experience.
• 1 year of data collection and analysis.
• Previous experience performing data analysis and collection tasks is required.
• Proficiency in Microsoft Office suite.
• Proficiency in SharePoint and OneDrive.
• Strong organizational skills and attention to detail.
• Extensive experience with data entry, record keeping and computer operation.

Nice To Haves

• Associate or bachelor’s degree in Business Administration or relevant field preferred

Responsibilities

• Maintain files record keeping both paper and electronic files. Responsible for the proper labeling and recordkeeping of all closed files.
• Transfer and label client physical folder to manila folder and file them numerically.
• Retrieve multiple files from different department for audit purposes in a weekly basis.
• Prepare intake folders for new clients.
• Sort documents alphabetically and according to content, dates, significance.
• Check incoming paperwork and make copies before distributing.
• Develop organized filling systems.
• Create, process, and maintain file records.
• File and retrieve documents for other personnel.
• Prepare records for off-site storage.
• Maintain file room logs to track the location of files.
• Dispose of files according to established documents-retention schedules.
• Prepare documentation as needed for management within company.
• Create documents and reports using Microsoft Suite (Outlook, Excel, Power Point, and Word), SharePoint, OneDrive to perform various administrative functions daily.
• Assist with special projects as needed.
• Answer queries by searching and retrieving files.
• Perform data entry and aid in the retrieving of information.
• Ensure files are complete.
• Run reports for management.
• Adheres to the compliance guidelines for Administration for Children and Families and ORR.
• Discover ways to enhance efficiency and productivity of procedures.
• Keep management informed with detailed and accurate reports.
• Other task and responsibilities as assigned.

Benefits

• Competitive salary.
• Benefits package medical, dental, vision, HSA, DCFSA and 401 K retirement plan. Life and Disability Plans and other supplemental plans. Student Loan Assistance plan.
• Paid time off, holidays, and sick leave.
• Professional development opportunities; ongoing training in best practices, and leadership.
• Mission-driven work in a collaborative, supportive team.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED