Field Office Manager (Tulsa, OK) Austin Industrial

Austin Careers • Tulsa, OK

3d • Onsite

About The Position

Austin Industrial provides premier self-perform maintenance, construction, and soft craft service to leading industrial companies across the U.S. An industry leader for more than 60 years, we offer single-source solutions to our customers in the oil, gas, chemical, food, agriculture, power, and manufacturing industries. To learn more about us, visit https://www.austin-ind.com/what-we-do/industrial .

Requirements

• Applicants must be legally authorized to work for ANY employer in the United States.
• Austin Industrial is unable to sponsor or take over sponsorship of an employment visa for this position.

Responsibilities

• Manages Accounts Payable and Receivable functions at jobsite(s)
• Receives, reviews and processes vendor invoices.
• Takes delivery of goods and/or materials and ensures accurate reporting in accounting system.
• Works with Operations to resolving any outstanding AP or AR issues.
• Completes required onboarding paperwork for employee-owners and maintains accurate HR forms/records.
• Coordinates weekly payroll function.
• Ensures jobsite timesheets are entered accurately and timely.
• Reconciles payroll to ensure accurate billings to customers.
• Reviews subcontracts, POs and associated change orders for accuracy and compliance with Austin policy.
• Posts them in the system and sends out for execution.
• Reviews and processes pay requests from subcontractors in the accounting system to ensure compliance with Austin policy and contract terms.
• Keeps track of Lien Waivers, Supplier’s Release, Notice of Intent to Lien, Mechanic’s Lien, Release of Lien; manages the process according to Austin policy and prime contract requirements.
• Prepares owner pay application weekly/monthly according to prime contract terms and Austin policy.
• Submits for owner approval along with all required documents and posts the billing (AR) in the accounting system.
• Reviews prime contract (owner) change orders for accuracy and policy compliance.
• Posts approved owner change orders in the system timely.
• Prepares and enters necessary cost accrual or deferral journal entries in the accounting system.
• Makes sure budgeted and installed quantities of work items are input in the system, uninstalled materials are properly accounted for, and other job cost related data is accurate and ready for month-end closing based on Austin policy.
• Coordinates periodic audit requests with various stakeholders.
• Prepares a variety of financial and regulatory reports timely and accurately.
• Performs other administrative or clerical duties at the field office.
• Completes various ad hoc requests.
• Maintains ongoing contact with various jobsites, regional offices, and departments to ensure achievement of organizational strategic goals.
• Ensures effective team coverage by cross training on various roles/responsibilities.
• Process and enter vendor/subcontractor invoices.
• Enter timesheets.
• Prepare owner billings.
• Other duties as assigned.
• Job costing and change orders.
• Provide administrative support.

Benefits

• We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plant.
• We are proud to be a 100% Employee-Owned Company (ESPO)!

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees