Field Office Coordinator

Tutor Perini•Houston, TX

About The Position

An Operations Field Office Coordinator’s primary responsibility is to provide and coordinate administrative support services, including direction of administrative duties for specific people (i.e., Operations executive/office) while maintaining the highest level of confidentiality. Perform all essential functions and responsibilities in accordance with the company’s values and beliefs and in alignment with Fisk’s policies. Responsible for following all company policies related to the position. Provides accurate, timely and efficient word processing support in creating contract documents, correspondence, transmittals, and internal memoranda. Handles confidential matters with sensitivity and protects access to those with a need-to-know. Set up and maintain filing systems that facilitate quick identification and retrieval of documents and information. This includes the timely distribution of documents to the Operations files, job sites and Accounting. Work closely with the jobsite contact(s), corporate payroll to verify attendance, hours worked, accuracy of the field time on a weekly basis. Work with Superintendents to help coordinate field personnel to jobsites. Maintain the field office services and supplies for the jobsites and place order through Amazon to replenish. Acts as liaison for executive and others, such as other departments, external contacts, clients, etc. Such liaison may be required to arrange meetings, clarify, and resolve problems, coordinate work, maintain harmonious working relationship and public relations, etc. Oversees and/or professionally processes day-to-day administrative items (i.e., expense reports, supply requisitions, personnel transactions forms, operating budgets, etc.) per supervisor’s authorization. Prepares special reports, studies, statistical analysis, brochures, etc. per request. Such items would usually require research, development and/or interpretation of data and be performed with little supervision or instruction. Responsible for continuously expanding and updating professional knowledge and honing training skills to enhance individual and team innovation and productivity. Assist Operations teams at various jobsites with daily time, scheduling, and coordination with field. Work hand in hand with various clients on job performance, close out documents etc. Performs additional assignments per supervisor’s direction.

Requirements

High school diploma or GED required.
2+ years of secretarial and administrative experience with research responsibilities.
Working knowledge of business procedures, letter and report formats, and arithmetic.
Ability to type 65-70 WPM accurately and take dictation.
Must be proficient in the use of computer systems, word-processing, and spreadsheet applications.

Nice To Haves

Previous experience and knowledge of the construction industry preferred.

Responsibilities

Provide and coordinate administrative support services
Direction of administrative duties for specific people
Maintain the highest level of confidentiality
Word processing support in creating contract documents, correspondence, transmittals, and internal memoranda
Set up and maintain filing systems
Timely distribution of documents to the Operations files, job sites and Accounting
Verify attendance, hours worked, accuracy of the field time on a weekly basis
Coordinate field personnel to jobsites
Maintain the field office services and supplies for the jobsites and place order through Amazon to replenish
Acts as liaison for executive and others
Oversees and/or professionally processes day-to-day administrative items
Prepares special reports, studies, statistical analysis, brochures, etc. per request
Assist Operations teams at various jobsites with daily time, scheduling, and coordination with field
Work hand in hand with various clients on job performance, close out documents etc.
Performs additional assignments per supervisor’s direction