Field Office Clerk I - Temporary

Zachry Group•Belle Chasse, LA

11h•Onsite

About The Position

An Administrative/Payroll Clerk will provide admin support related to industrial maintenance work being performed at a petrochemical processing plant, including but not limited to: General administrative/clerical office duties (i.e. copy, file, print, scan, answer phone calls, etc.); support timekeeping/payroll activities; receive/review/enter data from various sources; prepare reports as needed; support AP/AR activities; process and update employee information; general data entry/management. Qualification Highlights Must be able to meet all physical requirements – see below. Must have reliable transportation Typical work schedule is 9/80 however the candidate must be willing and able to work extended schedules in support of the occasional special project or turnaround. Must be capable of working effectively with a team under the direction and supervision of an experienced Manager. Must successfully complete a 90-day probationary period. Any disciplinary and/or attendance issues during this time will be grounds for termination. Must maintain satisfactory bi-annual evaluation scores of no less than 3.0. Unsatisfactory bi-annual evaluation scores of less than 3.0 for two consecutive cycles will result in disciplinary action, up to termination, for poor performance. Position Responsibilities Must have a strong approach, understanding, and commitment to safety, quality, and efficiency in an industrial environment. Must actively participate and support site programs such as (at a minimum): Safe Catch/Quality Catch/Stop Work Authority Continuous Improvement (SMART Focus) Applicable customer initiatives/programs Must have applicable administrative assistant/clerk experience as outlined above. Must be highly detail orientated, organized, able to work both in a team environment as well as independently, capable of effectively multi-tasking, capable of understanding, prioritizing, and managing priorities to meet deadlines. Must be capable of effectively/proactively identifying, addressing, and escalating, if necessary, any roadblocks in a timely manner to ensure successful outcomes and meet deadlines. Must have extensive customer service experience and be capable of establishing/maintaining effective relationships to reach desired outcomes. Must be experienced with and thoroughly understand how to handle, manage, and secure sensitive and personal information to always ensure its confidentiality. Must have demonstrated experience in timekeeping/payroll activities for a mid-large-scale workforce with complex and varying schedules. Must have demonstrated experience in Accounts Payable/Receivable activities. Must have experience with general administrative/clerical activities such as, but not limited to, copy, file, print, scan. Must also have experience and understanding of maintaining applicable personnel files/folders in both physical and electronic formats, etc. Must have experience receiving, validating, and entering employee workhours in various systems to include Zachry (Oracle) and customer (Track). Must have experience setting up direct deposits, processing check cancelations, W-4’s, etc. Must be capable of effectively communicating utilizing various means such as written, verbal, electronic, etc. to build and maintain satisfactory and effective relations with Zachry and customer resources. Will be responsible for receiving, reviewing, and entering data into both Zachry and customer systems/databases according to established workflow processes. Onboarding Offboarding Badge Requests Etc.

Requirements

Must be able to meet all physical requirements
Must have reliable transportation
Must be capable of working effectively with a team under the direction and supervision of an experienced Manager
Must successfully complete a 90-day probationary period. Any disciplinary and/or attendance issues during this time will be grounds for termination.
Must maintain satisfactory bi-annual evaluation scores of no less than 3.0. Unsatisfactory bi-annual evaluation scores of less than 3.0 for two consecutive cycles will result in disciplinary action, up to termination, for poor performance.
Must have a strong approach, understanding, and commitment to safety, quality, and efficiency in an industrial environment.
Must have applicable administrative assistant/clerk experience as outlined above.
Must be highly detail orientated, organized, able to work both in a team environment as well as independently, capable of effectively multi-tasking, capable of understanding, prioritizing, and managing priorities to meet deadlines.
Must be capable of effectively/proactively identifying, addressing, and escalating, if necessary, any roadblocks in a timely manner to ensure successful outcomes and meet deadlines.
Must have extensive customer service experience and be capable of establishing/maintaining effective relationships to reach desired outcomes.
Must be experienced with and thoroughly understand how to handle, manage, and secure sensitive and personal information to always ensure its confidentiality.
Must have demonstrated experience in timekeeping/payroll activities for a mid-large-scale workforce with complex and varying schedules.
Must have demonstrated experience in Accounts Payable/Receivable activities.
Must have experience with general administrative/clerical activities such as, but not limited to, copy, file, print, scan. Must also have experience and understanding of maintaining applicable personnel files/folders in both physical and electronic formats, etc.
Must have experience receiving, validating, and entering employee workhours in various systems to include Zachry (Oracle) and customer (Track).
Must have experience setting up direct deposits, processing check cancelations, W-4’s, etc.
Must be capable of effectively communicating utilizing various means such as written, verbal, electronic, etc. to build and maintain satisfactory and effective relations with Zachry and customer resources.
Extensive knowledge of and proficient in computer programs such Microsoft Word, Excel, Outlook, PowerPoint, Teams, Adobe Acrobat, etc.
Extensive knowledge and proficient in Track timekeeping system/program.
Must have at a minimum 4 years of related experience as an Administrative Assistant/Clerk.
Must possess good problem-solving abilities and an agile mindset.
Must possess the ability to work effectively with others in a team environment.
Acceptable Motor Vehicle Report (MVR) and valid Driver’s License.
Must possess effective communication skills (written and/or verbal) with co-workers, supervisors, and customer.
Must possess a strong commitment/understanding of Zachry and customer core values, safety rules, and regulations.
Must possess and maintain a valid TWIC card for the duration of employment.
Must successfully complete and maintain applicable Safety Council and/or Site-Specific credentials for the duration of employment.

Nice To Haves

Current or Former Zachry Employee with acceptable ESR rating only.

Responsibilities

receiving, reviewing, and entering data into both Zachry and customer systems/databases according to established workflow processes
general administrative/clerical office duties (i.e. copy, file, print, scan, answer phone calls, etc.)
support timekeeping/payroll activities
receive/review/enter data from various sources
prepare reports as needed
support AP/AR activities
process and update employee information
general data entry/management
participate and support site programs such as Safe Catch/Quality Catch/Stop Work Authority, Continuous Improvement (SMART Focus), and Applicable customer initiatives/programs
handle, manage, and secure sensitive and personal information to always ensure its confidentiality
setting up direct deposits, processing check cancelations, W-4’s