Field Office Administrator

Parsons Corporation

1d•Remote

About The Position

Parsons is hiring a Full-Time Field Office Administrator to support the Technical Support Services Contract 5 (T5) program for the Federal Aviation Administration (FAA). The T5 contract, awarded to Parsons in April 2023, is valued at over $1.8 billion with a 4-year base period and two 3-year options. It involves a variety of activities supporting the FAA’s Capital Investment Plan (CIP), NextGen Program, national security programs, and aviation safety. This work includes site selection and engineering, construction, environmental and fire/life safety, equipment installation and testing, drafting, and contract surveillance. Work is performed nationwide across the FAA’s nine regions, the Aeronautical Center in Oklahoma City, the Technical Center in Atlantic City, New Jersey, and several U.S. territories. The contract is supported by an average staff of 500, peaking over 650, plus subcontractors. This role is part of Parsons' Federal Solutions team, which provides resources to US government customers in defense, security, intelligence, infrastructure, and environmental sectors, focusing on delivering solutions for critical national assets. Parsons, founded in 1944, is a digitally enabled solutions provider focused on the defense, intelligence, and critical infrastructure markets, aiming to be an employer of choice that engages employees in the community and cultivates a resilient workforce.

Requirements

5+ years of administrative experience with experience supporting upper-level management is required.
High School Diploma or equivalent is required.
Excellent organizations skills and the ability to multi-task in a project orientated environment are required.
Ability to work independently with little supervision is required.
Strong written and oral communication, organizational, and interpersonal skills are required.
Demonstrated proficiency in keyboard skills and the utilization of MS office applications such as word processing, spreadsheet, and database software, is required.
Must be able to meet customer security requirements.
A background check by Federal Authorities will be performed.

Nice To Haves

Some college or administrative certification is preferred.

Responsibilities

Serves on a full-time basis, as a remote Administrative Assistant working in the Pacific time zone supporting the T5 Program through the National Program Office based in Washington, DC.
Serves as the focal point for all administrative support from internal and external sources, provides reports to senior management, and tracks and reports on schedule/task completion.
Process vendor invoices according to project specific directions and accounting.
Reconcile purchase card purchases to ensure proper accounting.
Provides the following: Point of Contact for office administration, Assist with Staff Administration, Office and Project Filing, Office supplies (orders)
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Ensure local licensing compliance (maintaining business type license and is a general point of contract for office)
Maintains office services by organizing office operations and procedures; controls correspondence (sign for and distribute UPS/Fed Ex/Airborne packages); implements and maintains the TSSC Work Release Filing System, prepares office supply requisitions, etc.
Point of Contact for Facility Management / Maintenance.
Coordinates and maintains records for project contact phone numbers and addresses, etc.
Setup and coordinate meetings and conferences to include arranging accommodations and entertainment for company visitors.
Helps to ensure Federal Government Compliance -Time Sheet, Procurement, Property, etc.
Other duties as assigned including expense reporting.