Field Coordinator

Essen Medical Associates•Bronx, NY

5d•$20 - $22

About The Position

Overview At Essen Health Care, we care for that! As the largest privately held multispecialty medical group in the Bronx, we provide high-quality, compassionate, and accessible medical care to some of the most vulnerable and under-served residents of New York State. Guided by a Population Health model of care, Essen has five integrated clinical divisions offering urgent care, primary care, and specialty services, as well as nursing home staffing and care management. Founded in 1999, our over 20-year commitment has fueled an unwavering dedication toward innovating a better healthcare delivery system. Essen has expanded from a single primary care office to an umbrella organization offering specialties from women’s health to endocrinology, from psychiatry to a vast array of other specialties. All clinical services are offered via telehealth or in-person at over 35 medical offices and at home through the Essen House Calls program. Essen Health Care is the place Where Care Comes Together! We are looking for the most talented and effective individuals to join our rapidly growing company. With over 1,100 employees and 400+ Practitioners, we care for over 250,000 patients annually in New York City and beyond. From medical providers to administration & operational staff, there is a career here for you. Join our team today! Job Summary The Field Coordinator will be responsible for the smooth execution of events, ensuring that all preparations, activities, and post-event procedures are completed efficiently. This role involves managing event logistics, setting up equipment, conducting presentations, coordinating with team members, and ensuring all medical and non-medical supplies are ready for each event. The Field Coordinator will also be responsible for patient registration, overseeing screenings, and managing the raffle process.

Requirements

High school diploma or equivalent required

Nice To Haves

Associate’s degree or higher in healthcare administration, event management, or a related field preferred

Responsibilities

Event Confirmation
Confirm all scheduled events on the event tracking system.
Ensure the correct number of attendees for each event by confirming attendance every Thursday PM of the prior week.
Verify the availability of all necessary medical and non-medical supplies for the event the following week.
Ensure the inclusion of essential items such as Essen Table Cloth and Brochures.
Test the Panet Express system one day before the event to ensure it is functioning correctly (every Thursday PM of the prior week).
Arrive at the event location at least 30 minutes before the event starts.
Greet the Coordinator and move to a separate location to conduct any necessary testing or setup.
Set up the event table with all required supplies, ensuring everything is organized and accessible.
Conduct the event presentation and announce the raffle. Make sure to hold off the actual raffle until after the screenings are completed.
Begin patient registration in the ECW system.
Coordinate with the second event coordinator, ensuring they start testing as planned.
Ensure all cardiology appointments are completed.
Complete testing for at least 20 patients within a 2.5-hour window.
Complete the raffle drawing as announced.
Reinforce the next steps for patients regarding their test results and follow-up actions.
Take an appropriate lunch break to ensure readiness for the next event.
Arrive at the next scheduled event in the PM.
Repeat all preparation and event tasks as outlined from steps 1 to 9 for the new event.
If no additional event is scheduled, assist in driving additional attendees to future events or perform other necessary duties as directed.