FIC Americas Conferences/Events Coordinator & Administrative Assistant

Deutsche Bank • New York, NY

3d • $90,000 - $100,000 • Hybrid

About The Position

As a FIC Americas Evens Coordinator Americas the candidate will be an essential member of Deutsche Bank's Fixed Income & Currencies (FIC) team in the US. The candidate will support senior desk heads and FIC staff, managing the end-to-end planning and execution of events and conferences. This role involves coordinating logistics, managing budgets, liaising with vendors, and ensuring that each event runs smoothly and effectively promotes the company's objectives.

Requirements

• Proven events and conference experience organizing events
• administrative experience supporting senior management
• Proficient computer skills, particularly in Microsoft Office and email applications like Outlook
• Strong organizational skills and the ability to prioritize multiple tasks
• Ability to work autonomously and confidently interact with management, and ability to handle confidential information with discretion

Nice To Haves

• Excellent communication skills, both written and oral
• High attention to detail and a passion for quality
• Ability to work well under pressure in a fast-paced environment
• Good interpersonal skills and the ability to build relationships with a broad range of stakeholders
• Self-motivated and proactive in identifying areas for improvement

Responsibilities

• Work closely with internal teams to ensure alignment of event objectives.
• Coordinates with external vendors, including exhibit builders, AV providers, and caterers, to ensure successful event execution
• Manage event budgets, ensuring all expenses are tracked and events are executed within budget
• Serve as the primary point of contact during events, ensuring all aspects run smoothly and addressing any issues that arise
• Ensure all events comply with Bank policies and gain approvals before and after with relevant compliance teams
• Facilitate travel plans with minimal disruption, planning detailed itineraries and managing expenses in line with company policy; and coordinate calendars and schedules for senior desk heads to ensure efficient time management and prioritization of engagements
• Provide proactive administrative support for project work and ad-hoc activities, including large-scale team meetings and internal/external events; and collaborate with the wider administrative assistant pool to ensure coverage during vacations or periods of increased demand

Benefits

• A diverse and inclusive environment that embraces change, innovation, and collaboration
• A hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days
• Employee Resource Groups support an inclusive workplace for everyone and promote community engagement
• Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
• Educational resources, matching gift, and volunteer programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees