Federal Programs Support Assistant

Spotsylvania County School District • Fredericksburg, VA

1d

About The Position

The Federal Programs Support Assistant ensures accurate accounting records for receipts/disbursements within their assigned office. The Federal Programs Support Assistant provides specialized administrative and clerical support to members of the Department of Professional Learning and Federal Programs.

Requirements

• Associate’s Degree from a regionally accredited college or university -OR- High School Diploma of GED with recent and successful industry experience
• Currently possesses a Technical Professional, Virginia Collegiate Professional or Postgraduate Professional License

Nice To Haves

• Bachelor’s Degree from a regionally accredited college or university

Responsibilities

• Performs financial/budget management responsibilities including completion of reimbursements, monthly and yearly budget reconciliation, and maintaining expenditure justification documentation for department, office, and grant budgets.
• Maintains complete physical and digital records of all financial transactions and a financial filing system, in accordance with division and grant guidelines
• Responds to requests for assistance, concerns, and/or complaints and serves as a liaison between staff, administrators, parents and vendors
• Develops a variety of reports, correspondence, and forms using appropriate tools; research and compile data according to established procedures and timelines
• Works with Purchasing, Budget, and Accounting to monitor expenditures and maintain inventory related to grant funds.
• Completes all steps of the purchasing process for all grant-related purchases: Solicits quotes and formal bids for purchases Prepares purchase orders and other data
• Reconciles checkbook and bank statements
• Posts requisitions, receipts, and disbursement information to appropriate ledger
• Processes financial mail
• Maintains accurate and up-to-date records, inventories, and other departmental and grant-specific documentation
• Checks and balances cash and negotiable instruments against receipted copies of bills
• Assists in tracing errors and records adjustments to correct charges or credits posted to incorrect accounts

Benefits

• The financial benefits of working for Spotsylvania County Public Schools include a competitive salary, monthly PTO accrual, robust healthcare benefit plans, enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match, FMLA and Short-Term Disability leave, Tuition Reimbursement, Employee Assistance Programs (EAPs), and employer paid Life Insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree