FBS Analyst II - Contract Specialist

Texas A&M•College Station, TX

About The Position

The Finance & Business Services Analyst II, under minimal supervision, is responsible for providing accounting or business support to a designated unit, department, college, or other System member; serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and managing projects, reports, or functions with routine processes.

Requirements

Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience
Two years of related experience
Knowledge of word processing, spreadsheet, and database applications
Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)
Strong verbal and written communication skills
Ability to work independently once given a project
Ability to apply rules and regulations in a complex environment
Ability to multitask and work cooperatively with others
Ability to communicate clearly and effectively to ensure understanding

Nice To Haves

Previous experience in reviewing, negotiating, and awarding contracts for members of The Texas A&M University System
Previous experience in reviewing, negotiating, and awarding contracts for public institutions of higher education within the state of Texas

Responsibilities

Accounting / Business Support Exhibits high-level competencies in preparing, reviewing, and auditing financial system entries
Reconciles accounts and identifies corrections needed
Identifies and resolves outstanding items and implements solutions/communicates actions
Assists with external reporting functions
Provides oversight, reviews, and audits account payables/receivables, expense allocations, requisitions, purchase orders, contracts billing, and collections
Assists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests
Office / Project Support Tracks internal projects, audits, business records, and records management
Coordinates access requests
Oversees or leads a function or serves as a subject matter expert in one or more areas
Research policies, practices, and/or trouble transactions for solutions
Prepares and maintains standard operating procedures and internal resource documents
May review and revise job aides as needed
May supervise student workers
May mentor or train subordinate staff members
Contract Administration Review non-research contracts for compliance with state, A&M System, and university rules and procedures for compliance
Identify risks within contracts and effectively communicate those risks to stakeholders on campus
Coordinate contract reviews with other campus partners, such as the Division of Risk, Ethics, and Compliance, Technology Services, Office of General Counsel, and others
Communicate contract status with interested parties.
Negotiate terms and conditions with external parties for the university’s best interests