FBS Analyst I - Buyer

Texas A&M University System•College Station, TX

2d•$45,000

About The Position

The FBS Analyst I – Buyer, under general supervision, is responsible for supporting procurement activities for designated Texas A&M System members; serving as a resource within the unit for staff regarding procurement processes; and assisting with reviewing, coordinating, and processing purchasing‑related actions. This role also helps manage routine projects, reports, and functions that support efficient and compliant procurement operations.

Requirements

Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience
No experience required
Knowledge of word processing, spreadsheet, and database applications
Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)
Strong verbal and written communication skills
Ability to work independently once given a project
Ability to apply rules and regulations in a complex environment
This position is security sensitive
This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Nice To Haves

Previous procurement related experience
Knowledge of applicable state and federal procurement regulations and the ability to apply them in purchasing decisions

Responsibilities

Under supervision, performs entry-level purchasing activities to acquire supplies, equipment, and routine services through the e-Commerce system, ensuring compliance with Texas A&M University SAPs and System Policies and Regulations
Conducts informal and formal competitive bid processes for goods and services, ensuring fair and ethical opportunities and maintaining proper documentation of supplier selection and pricing
Reviews and utilizes statewide, university system, and cooperative contracts as appropriate, documenting justifications for contract selection or exceptions
Supports the State of Texas Historically Underutilized Business (HUB) program by identifying and including certified HUB suppliers in the solicitation process
Prepares and maintains complete procurement files in accordance with records retention and audit requirements
Serves as a primary contact for faculty and staff, providing guidance on purchasing procedures, order status, and facilitating the procurement process for departmental needs
Monitor order fulfillment and supplier performance, including tracking shipments and resolving discrepancies, while proactively communicating with campus customers and suppliers to ensure timely delivery; provide customer service and basic training on purchasing processes and compliance, and escalate complex or higher-risk procurements to senior staff as needed
Serve as the liaison between suppliers and internal stakeholders, handle basic supplier negotiations, offer basic guidance on the e-Commerce system, and respond to vendor inquiries
Prepares, reviews, and audits financial system entries
May assist with some account reconciliation processes
Identifies outstanding items and implements solutions/communicates actions
May assist with some financial and accounting transactions
Assists with external reporting functions
Assists in with departmental budget requests as needed
Tracks internal projects, audits, business records, and records management
May coordinate access requests
May oversee or lead a function or serve as a subject matter expert in one or more areas
May review and revise job aides as needed
May supervise student workers
May mentor or train subordinate staff members