Family Readiness Support Assistant

The Tatitlek Corporation • Fort Meade, MD

26d • $51 • Onsite

About The Position

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.
SUMMARY:
Provides administrative support to meet the needs of INSCOM staff. The position is covered under the Service Contract Act (SCA).
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Performs a variety of clerical and administrative duties and resolves recurring problems in support of the commander, FRG leaders and volunteers, as it pertains to Family Readiness. Maintains awareness of Family Readiness activities within the unit and updates the commander on the program status, controversial issues and services available to Soldiers and Family members. Works closely with Army Community Service (ACS), Army Family Programs and Unit Service Coordinator to maintain knowledge of latest changes in Family Readiness programs and up to date referral information on Army Family policy and community resources; answers questions from the unit commander, staff, and FRG leaders; and provides updates on the status of the unit’s Family Readiness.• Performs general office clerical work as it pertains to the commander’s Family Readiness Program in accordance with applicable regulations. Performs word processing functions, types forms, and maintains files. Prepares or assists with preparation of correspondence, or assists with preparation of, newsletters, flyers, rosters, reports and requests from draft into final form for signature and mailing or distribution. Assures proper safekeeping, storage and destruction of unit Family Readiness records, Army regulations and policies, and computer output. Monitors suspenses and processes correspondence through appropriate channels. At the request of the commander, assists with the establishment and maintenance of the unit’s Virtual FRG (VFRG) and Army Knowledge Online (AKO) websites. Assists with coordinating, reviewing and maintaining records of brigade and/or battalion Family Readiness inspection programs and reports findings to commander. Reviews past allocations and use of Family Readiness appropriated funds and recommends utilization based on information gathered. Maintains regular telephonic/electronic contact with FRG leaders, RDCs and ACS/Family Programs staff for up-to-date information on Family Readiness activities and issues. Attends FRG and steering committee meetings upon request. The skills of a fully qualified typist are required and must be computer literate. • At the request of the commander or FRG leader, works with Family program agencies to schedule and coordinate briefings, orientations and workshops on Soldier and Family readiness issues. These duties include coordinating the date and time, facilities, speakers, child-care, etc. Ensures timely and accurate information is relayed to Soldiers and their Family members sensitive to their needs during training or deployment periods. • Works with ACS and other Family program agencies, major subordinate commands and units to recruit and maintain an active volunteer force. Maintains effective communication with Family Readiness volunteers ensuring volunteer forms are properly signed and maintained and volunteer hours submitted monthly. Assists in managing the command’s marketing program for Soldier and Family readiness training. Publicizes changes and updates relating to well-being programs to include health benefits, Family benefits and education, and other information promoting unit esprit de corps and wellness.• Other duties as assigned.

Requirements

• Must be a U.S. citizen and possess a Department of Defense Secret Clearance.
• Knowledge of Army Family Readiness programs, varied functions of several types of office automation software packages, practices, and procedures, and ability to apply these knowledges and skills in processing and producing a wide range of documents and other materials in support of the office mission.
• Knowledge of extensive body of clerical and administrative procedures and operations and resolves recurring problems.
• Knowledge of the organization and functions of the Command.
• Skill and proficiency in using a computer and Microsoft Office software to produce work accurately and efficiently.
• Skill in operating a copier, fax machine and other office equipment. A qualified typist is required.
• Knowledge of grammar, spelling capitalization, punctuation and terminology is commonly used in office settings to prepare materials correctly from handwritten drafts.
• Ability to communicate effectively orally and in writing.
• Knowledge of the substantive programs of the organization as they relate to the critical and administrative functions.
• Procedures for doing the work are established and a number of specific guidelines are available. The number and similarity of guidelines and work situations require the employee to use judgment in locating and selecting the most appropriate guidelines, references, and procedures for application and in making minor deviations to adapt the guidelines in specific cases. Adaptability and versatility are required to meet changing work operations and procedures.
• Must have the ability to obtain and maintain a security clearance.
• In addition, a satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States are required.

Responsibilities

• Performs a variety of clerical and administrative duties and resolves recurring problems in support of the commander, FRG leaders and volunteers, as it pertains to Family Readiness.
• Maintains awareness of Family Readiness activities within the unit and updates the commander on the program status, controversial issues and services available to Soldiers and Family members.
• Works closely with Army Community Service (ACS), Army Family Programs and Unit Service Coordinator to maintain knowledge of latest changes in Family Readiness programs and up to date referral information on Army Family policy and community resources; answers questions from the unit commander, staff, and FRG leaders; and provides updates on the status of the unit’s Family Readiness.
• Performs general office clerical work as it pertains to the commander’s Family Readiness Program in accordance with applicable regulations.
• Performs word processing functions, types forms, and maintains files.
• Prepares or assists with preparation of correspondence, or assists with preparation of, newsletters, flyers, rosters, reports and requests from draft into final form for signature and mailing or distribution.
• Assures proper safekeeping, storage and destruction of unit Family Readiness records, Army regulations and policies, and computer output.
• Monitors suspenses and processes correspondence through appropriate channels.
• At the request of the commander, assists with the establishment and maintenance of the unit’s Virtual FRG (VFRG) and Army Knowledge Online (AKO) websites.
• Assists with coordinating, reviewing and maintaining records of brigade and/or battalion Family Readiness inspection programs and reports findings to commander.
• Reviews past allocations and use of Family Readiness appropriated funds and recommends utilization based on information gathered.
• Maintains regular telephonic/electronic contact with FRG leaders, RDCs and ACS/Family Programs staff for up-to-date information on Family Readiness activities and issues.
• Attends FRG and steering committee meetings upon request.
• At the request of the commander or FRG leader, works with Family program agencies to schedule and coordinate briefings, orientations and workshops on Soldier and Family readiness issues.
• Works with ACS and other Family program agencies, major subordinate commands and units to recruit and maintain an active volunteer force.
• Maintains effective communication with Family Readiness volunteers ensuring volunteer forms are properly signed and maintained and volunteer hours submitted monthly.
• Assists in managing the command’s marketing program for Soldier and Family readiness training.
• Publicizes changes and updates relating to well-being programs to include health benefits, Family benefits and education, and other information promoting unit esprit de corps and wellness.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed