Cinqcare-posted 6 days ago
Full-time • Mid Level
Buffalo, NY

Why Join Care Medical Practice? Care Medical Practice is a provider-led, community-based health and care partner dedicated to improving the health and well-being of those who need care the most, with a deep commitment to high-needs, urban and rural communities. Our local physicians, nurses, and caregivers work together to serve people and the communities they live in, beyond just treating symptoms. We remove barriers by delivering personalized care as close to home as possible, often in-home, because we know a deep understanding of our patient’s race, culture, and environment is critical to delivering improved health outcomes. By empowering patients, providers, and caregivers with the support they need, we strive to make health and care a reality—not a burden—every single day. Join us in creating a better way to care. Position Overview The Family Member Engagement Call Center Supervisor oversees the daily operations of the Care Medical and Grace at Home call centers, ensuring an exceptional experience for every Family Member (patient). This role supervises a team of engagement agents responsible for scheduling, outreach, and inbound inquiries. The Supervisor is accountable for achieving service levels, optimizing team performance, ensuring staff compliance with clinical scheduling protocols, and maintaining high-quality communication aligned with Care Medical’s mission and standards. This position is ideal for a Licensed Practical Nurse (LPN) with call center and management experience, strong communication skills, and a passion for supporting primary care delivery in a patient-centered medical home model.

  • Supervise, mentor, and performance-manage Family Member Engagement Agents.
  • Monitor daily call volumes, agent productivity, and service-level adherence (AHT, abandonment rate, first-call resolution).
  • Conduct regular team huddles, coaching sessions, and quality audits to promote excellent service and compliance with scripts and protocols.
  • Manage staffing and scheduling to maintain operational continuity and meet patient access goals.
  • Collaborate with HR and management on agent recruitment, onboarding, and performance evaluations.
  • Oversee accurate scheduling for all Care Medical and Grace at Home departments, ensuring adherence to provider templates and clinical protocols.
  • Support workflows for appointment reminders, rescheduling, and care gap outreach.
  • Ensure correct handling of triage calls, medication refills, records requests, and care coordination activities.
  • Reinforce documentation accuracy and timeliness in the MEDENT EMR system.
  • Establish and monitor performance metrics for quality assurance, service delivery, and data accuracy.
  • Ensure compliance with HIPAA, OSHA, and organizational privacy and safety standards.
  • Identify workflow bottlenecks and recommend improvements to enhance access and efficiency.
  • Collaborate with Clinical Leadership and Operations to align call center goals with overall practice objectives.
  • Lead ongoing training on communication skills, EMR proficiency (MEDENT), and primary care scheduling practices.
  • Support bilingual communication and culturally sensitive service delivery.
  • Stay informed on healthcare regulations, medical terminology, and practice updates that impact patient scheduling and communication.
  • Licensed Practical Nurse (LPN) credential preferred.
  • Associate’s degree in healthcare administration, nursing, or related field acceptable.
  • Strong knowledge of medical terminology required.
  • 3–5 years of call center or centralized scheduling experience within a healthcare setting.
  • At least 2 years of supervisory or leadership experience required.
  • Proven ability to manage performance metrics and call center operations.
  • Primary care experience preferred (pediatrics, women’s health, adult medicine, geriatrics).
  • Experience with MEDENT EMR strongly preferred.
  • Bilingual (English/Spanish or other language representative of our patient population) strongly preferred.
  • Excellent verbal communication, active listening, and motivational leadership skills.
  • High emotional intelligence, professionalism, and accountability in a fast-paced environment.
  • Strong organizational, analytical, and problem-solving abilities.
  • Proficiency in Microsoft Office, call center tools (RingCentral or similar), and EMR navigation.
  • Competitive Compensation: We offer competitive salaries to attract and retain the best talent.
  • 401(k) with Employer Match: Plan for your future with our 401(k) plan and a generous 4% employer match.
  • Comprehensive Medical Plan: We proudly offer a comprehensive medical option with an employer contribution.
  • Dental & Vision Coverage: Maintain your oral and eye health with our employer-paid dental and vision plans via MetLife.
  • Employer-Paid Insurance: Life, Short-Term Disability (STD), and Long-Term Disability (LTD) insurance are provided at no cost to you.
  • Generous Paid Time Off: Enjoy ample time off for rest and rejuvenation with generous PTO, holidays, and wellness time.
  • Continuing Medical Education (CME) Allowance for Providers: Stay at the forefront of your field with our CME allowance.
  • Commuter Benefits: Save on your commute with our commuter benefits program.
  • Mileage Reimbursement: Get reimbursed for work-related travel expenses.
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