Family and Community Programs Specialist

South Puget Intertribal Planning Agency•Shelton, WA

9d•$26 - $28•Onsite

About The Position

The Family and Community Programs Specialist performs administrative tasks in support of SPIPA’s Family and Community Resources Programs which includes the Diaper Distribution Program (DDP), Food Distribution Program (FDPIR) and Women, Infants and Children Program (WIC). The incumbent will apply independent judgment, working within policies and procedures as established by grant requirements; Performs data entry and record maintenance; Assists Family and Community Resources Programs Manager and program staff with budgets, inventory control, and ordering. This position is located at the SPIPA Intertribal Professional Center (IPC) located on the Squaxin Island Reservation near Shelton, WA.

Requirements

Associate in Arts degree (A.A.) and two years of experience in the described work area or HS Diploma and three years of progressive work experience in clerical and administrative support duties.
Complete WIC Certifier training in six months post-employment.
Three years demonstrated computer experience with Microsoft Office including Word, Excel, PowerPoint, Access and desktop publishing programs.
The applicant must have the ability to maintain confidentiality and demonstrate good problem-solving skills.
Must be able to communicate clearly verbally and in writing.
Ability to work effectively, independently or cooperatively with others in a team environment.
Must possess a valid State Driver’s License and provide proof of automobile insurance.
Must pass a background investigation, including relevant criminal history.

Responsibilities

Accepts applications and certifies household eligibility by applying program guidelines.
Provides public awareness and education on the program policies, procedures, and requirements to apply for Diaper Distribution Program (DDP).
Prepares and maintains DDP household case files with proper documentation.
Ensures information is current, updating as necessary.
Provides DDP household with notice of eligibility within the requirements of the program guidelines.
Notifies household of denial, termination, recertification, or need for additional information, as applicable additional information, as applicable.
Requests procurement for grants, secures vendors, submits purchase requisitions, and produces progress reports for grant deliverables.
Enters pertinent household certification data into the computer system.
Maintains and manages correspondence files, program files, and performs tasks delegated by the Family and Community Resources Programs Manager.
Maintains a calendar for department related activities.
Performs basic office functions not limited to phone answering, file development, supply ordering.
Conduct WIC certifications.
Other duties as assigned.
The Family and Community Programs Specialist , as an employee of the South Puget Intertribal Planning Agency, is expected to collaborate, engage, and work closely with all SPIPA programs to fully support the agency’s Vision, Mission, and Core Values in accordance with all Agency directives.