Family Advocacy Program Coordinator - Divisional Support Operations

Cherokee Federal•Fort Polk, LA

13d•$18 - $19

About The Position

Provide administrative support services for the Fort Polk Army Community Service (ACS) Family Advocacy Program Division.

Requirements

Computer literacy and including the basic computer skills necessary to enable them to prepare briefing slides and program documentation enter data in required management reports and utilize information systems to prepare required reports and information .
Demonstrated ability to work independently and in a team environment.
Individual(s) selected will be subject to a Department of Defense background investigation. Candidate must be able to successfully pass a Minimum Background Investigation prior to starting work on site and receive favorable adjudication of the appropriate background investigation.
Must pass pre-employment qualifications of Cherokee Federal.

Nice To Haves

Preferred 2 years’ experience in a family and children’s services public agency or family and children’s services community organization, 1 year of which is in prevention, intervention, or treatment of child abuse and domestic abuse.

Responsibilities

Assist the FATM with tracking the participation at the annual dynamics of Family Violence and Child Abuse training.
Write one article per month, with the exception of April and October, which are Child Abuse Prevention Month and Domestic Violence Awareness Month; two articles shall be written, during awareness months, as part of the community education program described in AR 608-18, 3-2, Required prevention programs. The article shall focus on the following aspects of Child Abuse and Domestic Violence prevention: emphasizing prevention, educational tools, techniques for improving coping skills, problem solving skills, behavioral issues or concerns, and communication within familial relationships. Articles shall also include FAP contact information; to include the 24 hour a day, 7 day a week Hotline to report suspected or known spouse or intimate partner abuse, child abuse, or child neglect, and resources available on and off post. The FAP DSO shall request article scope and objectives from the COR or FAPM at least 15 days prior to submission, which is the first Tuesday of each month, so that the COR or FAPM can review the article and return for revision if necessary. Articles shall have minimal errors and omissions.
Collect data and prepare a PowerPoint presentation for the quarterly Family Advocacy Committee (FAC) and Fatality Review Committee (FRC). The FAC is used to identify prevention and education needs of the community and to identify short-term immediate, intermediate, and long-term goals of the community in regard to the prevention and education of domestic violence, child abuse, and child neglect. There are four FAC meetings each year.
Attend and prepare the meeting minutes for the FAC and FRC within three (3) business days of the meeting. Minutes will be prepared in accordance with AR 608-18 (Family Advocacy Program) and AR 25-50 (Managing and Preparing Correspondence).
Prepare Orders for the FAC and FRC in accordance with AR 608-19 and AR 25-50.
Have a working knowledge of AR 608-18 and shall prepare certification documents required for the FAP. These will include Standing Operating Procedures (SOP), Prevention Plans, Memorandums of Understanding (MOU) and Memorandums of Agreement (MOA).
Assist the FAPM and the FATM with preparation of the annual training schedule and attend the monthly Army Community Service calendar scrub meetings.
Track office and educational supplies, in order to maintain inventories at a level adequate enough to conduct the mission of the FAP. When office and educational supplies fall below 50% for any item on-hand the DSO shall notify the FAPM. The DSO shall conduct the proper research for creating a purchase order.
Prepare materials for the monthly anger and stress management class. Ensuring required updates are incorporated based on the result of policy changes, mission objective revisions or contact information changes. The purpose of the class is to improve the quality of life for Soldiers and their Families by preventing stress and anger that may lead to future violence. The FAP DSO shall provide at the minimum the following information via the Army Web Portal, Client Tracking System to the COR and FAPM no later than the 7th day of each month.
Prepare materials for FAP briefings about the services available to group participants in Soldier and Family Readiness Groups; Chaplains; Medical Departments; School personnel; CYS personnel, etc. and other groups or agencies. The FAP DSO shall provide at the minimum the following information via the Army Family Web Portal, Clinet Tracking System to the COR or FAPM no later than the 7th day of each month.
Prepare materials for quarterly sessions of various separate parenting and marriage classes, including: Prevention and Relationship Enhancement Program, Scream Free Marriage, Scream Free Parenting, and Launching Hope. The FAP DSO shall provide at the minimum the following information via the Army Family Web Portal, Clinet Tracking System to the COR or FAPM no later than the 7th day of each month.
Plan and participate in activities during the special-emphasis months of April (Child Abuse Prevention Month) and October (Domestic Violence Awareness Month). Participation includes coordinating with other agencies and service providers, briefing slides that reference child abuse/domestic violence material, providing trainings regarding child abuse prevention, printing materials utilizing government provided equipment and resources, and assisting with set-up of two annual seminars. Assisting with set-up includes placing and arranging chairs, tables, and organizing the handouts/materials for use. Seminars are typically offered twice a year, for two hours, one hour for presentation, one hour for set up, and one hour for tear down of event. When speakers are brought in for training, training can last one-two days (i.e. from 0900 to 1500). The FATM shall set up display boards, across the Fort Polk installation with information regarding child abuse prevention and domestic violence awareness, and resources available.
Assist with the coordination and implementation of special FAP events identified as requested by the FAPM. This assistance may include creating purchase orders, event planning, coordinating with installation service providers that are to participate, by telephone or email, setting up information display boards throughout the installation, and facilitating educational activities designed to increase community awareness about Child Abuse Prevention and Domestic Violence Awareness.
Assist in preparing training materials for commanders and first sergeants during Command team trainings in accordance with the guidance outlined in AR 25-50.
Track and compile data on commander attendance at the Commanders and First Sergeants Course and Commander Desk Side Briefings conducted.
Gather and provide unit specific information for briefings, to the FATM such as the number of reports of domestic violence, child abuse, and child neglect received, per unit; the type of allegations received (physical, sexual, emotional, or neglect) the number of cases that meet criteria for abuse and/or neglect; command attendance at the Case Review Committee; the number of reports in which alcohol or substance abuse/use was involved; the number of reports involving Department of Children and Family Services (DCFS); the number of reports of children removed from homes and placed into State’s custody; the number of reports in which a weapon was involved; the number of reports in which there was an injury; and the number of fatalities . The FAP DSO shall assist the FATM in ensuring all (100%) commanders assigned to the installation are aware of their responsibility to Soldiers and Family members to ensure safety and shall assist the FAPM in advising the command regarding the client's immediate needs in the event of an incident. The FATM shall educate command and all troops on policies and procedures for addressing domestic violence, child abuse/child neglect cases on the Fort Polk Installation. The number of annual troop trainings varies, but there are typically, 75 to 100 classes. On average, the troop trainings last approximately one to two hours.
Prepare training materials for all Child Youth and School Service (CYSS) required
Develop printed flyers and materials, for marketing of FAP classes and events, using government provided resources. The FATM will ensure marketing and media relations are edited for grammatical errors, and approved by the FAPM, before release to social media sites, printed on flyers, and/or distributed, on all relevant FAP educational classes and events.
Attend and participate in weekly FAP staff meetings (if scheduled), monthly Army Community Service (ACS) meetings (as requested and scheduled).
Performs other job-related duties as assigned.