Faith Formation Administrative Assistant - St. Mary of the Annunciation - Mundelein - Vic. I

Archdiocese of Chicago, Office of Catholic Schools•Mundelein, IL

56d•$17 - $27

About The Position

The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards. The Faith Formation Administrative Assistant (FFAA) supports and assists the Director of Faith Formation (DFF) with the administrative and ministerial tasks connected with running the parish's Religious Education Program (REP) and Youth Ministry Program (YM). This position fosters relationships that help build up the parish community and extends radical hospitality in the name of Jesus Christ. In addition, the FFAA ensures that the regular administrative tasks of the REP & YM Offices are planned and executed with accuracy and completeness and in compliance with parish policies and procedures. All responsibilities are to be performed in a spirit of Christian service. This position reports to the Director of Faith Formation.

Requirements

Demonstrated ability for hospitality, administration and service
Excellent customer service orientation and teamwork skills
Excellent organizational and time management competencies while managing multiple priorities
Unquestioned honesty and integrity
Demonstrated ability to respect utmost confidentiality and consistently exercise discretion and good judgement
Ability to work well with others
Strong attention to detail, accuracy and completeness
Adaptable to changing work environment and frequent interruptions

Nice To Haves

Practicing Catholic preferred

Responsibilities

With a missionary spirit, foster a climate of Christian service, teamwork, and efficiency in the REP, YM and Parish Office.
Serve as a point of contact for REP and YM parents and parishioners, offering radical hospitality to all, whether in person, in email, or on the phone.
Handle phone calls and take messages as appropriate. Keep DFF informed about parishioner situations. Create and maintain phone and email system messages as needed.
Assist with registration process for REP by working with DFF to update forms, prepare communications, process returned registrations, and confirm registrations to parents as received.
Assist with Vacation Bible School Registration and week of coordination
Be present for Tuesday Night & Summer REP Classes
Occasionally attend supplemental Sacrament events, mostly on weekends
Maintain student registration information and record tuition/fee payments for REP.
Maintain teen registration information and record fees, payments, and forms for YM.
Record information into the parish database, ParishSoft.
Maintain all sacrament information and create certificates when needed.
Prepare REP class lists and provide to catechists as needed.
Assist with all sacramental and youth ministry retreats and events as needed, including preparing snacks and beverages for hospitality.
Prepare and mail balance due statements as necessary
Make sure all parish volunteers are VIRTUS compliant with Archdiocesan requirements and documentation and serve as the Assistant Site Administrator
Help prepare the school building for REP Sessions.
Change bulletin boards in the school building seasonally.
Other duties as assigned.