Factory Office Coordinator

American Crystal Sugar Company • East Grand Forks, MN

25d • $19 - $23 • Onsite

About The Position

American Crystal Sugar Company is looking for an individual to join our team as a Factory Office Coordinator in East Grand Forks reporting to the Factory Manager. The purpose of this position is to provide confidential, administrative support to all factory departments including production, maintenance, environmental, engineering, safety, human resources, and packaging/warehousing. The principal accountabilities include, but are not limited to: Lead and promote a positive work culture through Company Values of Safety, Integrity, Quality, Teamwork, and Accountability. Maintains factory schedules, makes travel arrangements, and schedules and coordinates various meetings, trainings, workshops/seminars and company events. Screens and directs incoming calls and visitors, sorts and distributes mail, maintains filing system, and maintains inventory of office supplies and forms. Coordinates visitor passes with security personnel for visitors and vendors. Assists with the preparation of performance appraisals and status reports, maintains the calendar for conference rooms, and checks expense reports and assigns appropriate account numbers. Assists in creating and distributing various factory reports. Prepares presentations, spreadsheets and charts. Maintains and submits payroll records for assigned management staff. Coordinates the factory’s pulp and tailings program. Assists staff with software application and printer problems, and may conduct training on e-mail system, Word, Excel or SAP/CBT Basics. May provide assistance and/or back-up for the Human Resource Generalist, Occupational Health Nurse, Ag Office Coordinator and other staff as requested. To be successful in this position requires administrative, general accounting and mathematical skills, and excellent oral and written communication skills normally gained through the completion of an associate degree in administration or through the completion of two to five years of previous administrative experience. Proficiency in Microsoft Word, Excel, PowerPoint and Access and the ability to compose professionally written communications is required. The incumbent must also be able to learn the Company’s various software applications.

Requirements

• Administrative, general accounting and mathematical skills
• Excellent oral and written communication skills normally gained through the completion of an associate degree in administration or through the completion of two to five years of previous administrative experience.
• Proficiency in Microsoft Word, Excel, PowerPoint and Access and the ability to compose professionally written communications is required.
• The incumbent must also be able to learn the Company’s various software applications.

Responsibilities

• Lead and promote a positive work culture through Company Values of Safety, Integrity, Quality, Teamwork, and Accountability.
• Maintains factory schedules, makes travel arrangements, and schedules and coordinates various meetings, trainings, workshops/seminars and company events.
• Screens and directs incoming calls and visitors, sorts and distributes mail, maintains filing system, and maintains inventory of office supplies and forms.
• Coordinates visitor passes with security personnel for visitors and vendors.
• Assists with the preparation of performance appraisals and status reports, maintains the calendar for conference rooms, and checks expense reports and assigns appropriate account numbers.
• Assists in creating and distributing various factory reports.
• Prepares presentations, spreadsheets and charts.
• Maintains and submits payroll records for assigned management staff.
• Coordinates the factory’s pulp and tailings program.
• Assists staff with software application and printer problems, and may conduct training on e-mail system, Word, Excel or SAP/CBT Basics.
• May provide assistance and/or back-up for the Human Resource Generalist, Occupational Health Nurse, Ag Office Coordinator and other staff as requested.

Benefits

• Our benefits include eligibility for comprehensive medical insurance starting on day one.
• In addition, we offer a health savings account, 401(k) retirement savings plan with a Company match and contribution, paid dental insurance paid basic life insurance, paid short and long-term disability, vision insurance, life insurance, flexible spending accounts, paid time off, paid sick leave, paid parental leave, paid volunteer opportunities and paid holidays.
• We also offer discretionary bonuses, tuition reimbursement, service awards, and a 24/7 employee assistance program with access to eight confidential visits with a licensed counselor at no cost.
• Some of these benefits are subject to eligibility criteria.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree