Facility Support Admin

Avery Dennison•Federal Way, WA

7d•$18 - $25

About The Position

The Production Site Administrative Assistant will work with the entire production team to oversee and ensure smooth and efficient daily operations. Ultimately, a top-notch Administrative Assistant should be highly organized and thrive under pressure. This role's hours are from 8AM-4:30PM, Monday through Friday.

Requirements

1-2 years relevant experience in printing preferred.
High school diploma / GED / or equivalent preferred.
Candidate should possess basic mathematical skills.
Candidate should possess a strong work ethic, time management and troubleshooting skills, a positive attitude, and be detail oriented.
Ability to utilize a variety of software programs including but not limited to: All Microsoft products, ERP systems and other retail and client specific proprietary software.
Individual must be able to work independently with minimal guidance required. This implies good time management, planning/organization, and decision-making skills.
Individual must be able to interact effectively with a wide variety of people, maintaining flexibility, objectivity, and a capacity to handle multiple tasks simultaneously.

Responsibilities

Creating, maintaining, and updating production support tickets in the ERP (WOMS or TCM) system and managing change requests related to scheduled and ad hoc production work for Ops customers. This also includes ensuring that negotiated SLAs are met and exceeded.
Responsible for supporting new item set-up, product price change, ship to/ bill to and new store/ closed store changes processes to avoid downstream issues in Accounting, Operations, and IT.
Assist in Onboarding. Schedule interviews and follow up calls if needed. Attend/setup orientation for new hires.
Proficient in FEDEX Ship Manager/Eship. Assist in Distribution department closing boxes, slotting, assembling shipping boxes and using shipping software to ship packages.
Organize events- Planning, order food and creating company communication
Schedule vendors- Maintenance and repairs for the building
Place orders for Office/shop Supplies and Xerox toner/supplies.
Billing- Utilizing ESHIP software to invoice by Client/Ticket the day we ship. Add freight cost where applicable including markup.
Schedule couriers for pickup-Old Dominion, FEDEX and UPS as needed.
Data entry daily/weekly reports- LMO waste tracker, update MEP spreadsheet, NB Error logs, Inventory Tracker, Temp time tracker, Click counts
Steward training audits and training data entry
Manage incoming and outgoing mail
Assist in distributing communications across site
Assist in assigning timecards, security badges, and maintaining security badge accesses
Support all site Management
Assist in filing paperwork and maintaining site records
All other duties as assigned