Facility Services Coordinator

BGIS•Indianapolis, IN

1d•Onsite

About The Position

BGIS is currently seeking a Facility Services Coordinator (Part-Time) to join the team in Indianapolis, IN. (Onsite) BGIS is a leading provider of integrated real estate management services, including facilities management, project management, energy & sustainability services, strategic workplace consulting, real estate services and capital planning. Its range of solutions, supported by efficient systems, processes, and people, enables it to create and optimize places that work for its clients. The team is dedicated to inspiring better business performance and helping clients focus on their core businesses. Facility Technical knowledge Meet and greet clients and visitors Act as the first point of contact for all incoming phone queries, managing requests and room bookings as part of the virtual service center model including lodging work requests using the internal system. Assist the internal site management team acting as the conduit for client requests as well as other requests as required Assist with visitor/contractor escorts and instructing and supervising as required. Manage the collection and distribution of internal and external mail & courier deliveries. Manage the delivery of consumables throughout the refresh areas. Support in the provision of building access cards to staff and contractors. Supporting in meeting room requirements (ex. room reconfigurations & catering provisions). Administration duties as required. Invoicing receipting and reconciliation. Data entry & records management. Work Order management. Maintain distribution lists. Other duties include: Backup for receptionist during lunch and PTO Submit and monitor work orders with landlord Process Fedex packages Submit and monitor workorders for Lab building Preform 1 tier support for printer and plotter issues Perform scheduled PM checks of First Aid Kits, AED’s and Fire Extinguishers

Requirements

HSE policies and procedures are met and maintained by all stakeholders.
Strong demonstrated experience working in a Customer Service Center environment
Demonstrated understanding of customer service principles
Demonstrated experience working with internal and external stakeholders at varying levels of an organization
Strong demonstrated professional telephone manner -listening, questioning, empathy, clear client outcome and professionalism
Demonstrated attention for detail and grammar
Proficient in relevant computer software Word, Excel, Outlook (or related program) and Internet access; Good key board skills, speed and accuracy
Able to respond quickly to change and adopt a flexible/ innovative approach to problems and opportunities.

Responsibilities

Meet and greet clients and visitors
Act as the first point of contact for all incoming phone queries, managing requests and room bookings as part of the virtual service center model including lodging work requests using the internal system.
Assist the internal site management team acting as the conduit for client requests as well as other requests as required
Assist with visitor/contractor escorts and instructing and supervising as required.
Manage the collection and distribution of internal and external mail & courier deliveries.
Manage the delivery of consumables throughout the refresh areas.
Support in the provision of building access cards to staff and contractors.
Supporting in meeting room requirements (ex. room reconfigurations & catering provisions).
Administration duties as required.
Invoicing receipting and reconciliation.
Data entry & records management.
Work Order management.
Maintain distribution lists.
Backup for receptionist during lunch and PTO
Submit and monitor work orders with landlord
Process Fedex packages
Submit and monitor workorders for Lab building
Preform 1 tier support for printer and plotter issues
Perform scheduled PM checks of First Aid Kits, AED’s and Fire Extinguishers