Facility Lead

The Millennium Group•Berwyn, IL

About The Position

Responsibilities: Responsible for training and supervising of direct reports. Is expected to provide coverage and assistance at all other client sites. Perform regular "sweeps" of the workspace(s) to identify areas/items/equipment/materials in need of repair, replacement or upgrade. Report all issues to the office manager. Re-stock supplies throughout office buildings Assist in set-up and break-down of meetings, lunches, and events Perform basic maintenance of kitchen area and appliances Complete occasional errands near office including but not limited to trips to the post office, grocery, etc. Completes porter services as necessary, could include trash can maintenance, kitchen cleaning, white board cleaning and conference room clean up. Assist with the set-up of audio/visual conferencing, etc. Order office supplies and help to maintain inventory sheets. Provides general Receptionist, administrative and clerical assistance. Perform functions in the mailroom Log UPS / Fedex packages Delivery Mail / accountable mail and packages Maintains safe and clean lobby area. Assist with internal moves, reception back up Performs other duties as assigned Required Qualifications: HS Diploma required - Higher education preferred Strong leadership skills. Able to direct activities with vendor partners without having direct authority. Experience with modern office technologies such as Microsoft Outlook, Copilot, Slack, and other platforms. Excellent organization skills and strong initiative required; ability to work independently with minimal direct supervision and ability to work and prioritize independently. Must demonstrate exceptional customer service skills; adaptable to a dynamic environment while possessing strong interpersonal skills Must be able to learn new skills quickly. Flexible, adaptable, and able effectively juggle multiple tasks and competing priorities Able to remain diplomatic in stressful situations; team oriented and has the capacity to build strong working relationships both within the team and with external stakeholders/customers Mains confidentiality while working with highly sensitive materials Able to walk, bend, kneel, stand, and/or sit for extended periods of time Able to lift or move 50 lbs or greater at times

Requirements

HS Diploma required - Higher education preferred
Strong leadership skills. Able to direct activities with vendor partners without having direct authority.
Experience with modern office technologies such as Microsoft Outlook, Copilot, Slack, and other platforms.
Excellent organization skills and strong initiative required; ability to work independently with minimal direct supervision and ability to work and prioritize independently.
Must demonstrate exceptional customer service skills; adaptable to a dynamic environment while possessing strong interpersonal skills
Must be able to learn new skills quickly. Flexible, adaptable, and able effectively juggle multiple tasks and competing priorities
Able to remain diplomatic in stressful situations; team oriented and has the capacity to build strong working relationships both within the team and with external stakeholders/customers
Maintains confidentiality while working with highly sensitive materials
Able to walk, bend, kneel, stand, and/or sit for extended periods of time
Able to lift or move 50 lbs or greater at times

Responsibilities

Training and supervising of direct reports
Provide coverage and assistance at all other client sites
Perform regular sweeps of the workspace to identify areas/items/equipment/materials in need of repair, replacement or upgrade and report all issues to the office manager
Re-stock supplies throughout office buildings
Assist in set-up and break-down of meetings, lunches, and events
Perform basic maintenance of kitchen area and appliances
Complete occasional errands near office including but not limited to trips to the post office, grocery, etc.
Completes porter services as necessary, could include trash can maintenance, kitchen cleaning, white board cleaning and conference room clean up.
Assist with the set-up of audio/visual conferencing, etc.
Order office supplies and help to maintain inventory sheets.
Provides general Receptionist, administrative and clerical assistance.
Perform functions in the mailroom
Log UPS / Fedex packages
Delivery Mail / accountable mail and packages
Maintains safe and clean lobby area.
Assist with internal moves, reception back up
Performs other duties as assigned