Facility Coordinator

JLL•New York, NY

1d•$40,000 - $50,000•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Facility Coordinator Summary: The Facility Coordinator position is responsible for systems administration of a maintenance management system, reporting, and facilities support for a distributed retail portfolio. Primary duties will include working with the Facility Management team to handle routine facility related operations, including creating, managing, and verifying work orders, managing and clearing work order flags, and proficient management / coordination of and with maintenance technicians and 3rd party providers.

Requirements

Undergraduate degree preferred, or equivalent experience
3-4+ years’ experience with facilities management and managing CMMS / work order applications
Superior customer service skills and a strong orientation to provide exceptional JLL customer experience
Ability to maintain professionalism under stressful situations
Ability to plan and manage work under time constraints
Ability to multitask and work without direct supervision
Proficient in MS Office, and possess strong written, verbal and people skills
Strong organizational skills and collaborative style
Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
Must be willing to be on call on a rotating schedule on nights/weekends and holidays to answer emergency related calls from stores and technicians.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Responsibilities

Using industry and client best practices, plans, schedules, coordinates and assigned all frequency and work type maintenance activities for group or team of responsibility
Communicate KPI and SLA requirements to in a timely way and partner to identify service delivery improvements and savings; manage third-party contractors/vendors with respect to work order completion
Oversee daily work order review; follow up on work orders to ensure successful service delivery and customer experience
Schedule and manage vendor performance of all Preventative and Recurring Maintenance activities for assigned properties
Assist in meeting or exceeding Site KPIs
Maintains liaison with facilities technicians and other management regarding work execution, necessity of altering schedules and manpower status
Manage and maintain facility management tasks as assigned
Cultivate and maintain a positive working relationship with client representatives and service providers at each assigned property.
Provide accurate and prompt assistance to all customer inquiries and requests with a commitment to maintain a spirit of hospitality
Act as an interface with the client / sites remotely
Ensure appropriate and prompt follow up with customers, technicians, and vendors
Interface with Vendors including providing direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption.
Provide Vendor Coaching on Corrigo.
Responsible for supporting the account team, overseeing proper system use and configuration to meet internal and client objectives
Manage the JLL Corrigo work order process, systems and associated data continuity, as it specifically relates to central and facility management/reporting and maximizing Corrigo capability
Manage operations to mitigate operational risk
Support the development and production of monthly, quarterly, annual, and ad-hoc account reporting. Reports include work order activity, scheduled maintenance, service level compliance, labor reporting, project reporting, incident reporting and training