Facilities Services Coordinator
About The Position
The Facilities Services Coordinator is responsible for managing the work order program and information storage protocols/systems in Sitka. The position requires problem solving skills in that not all scenarios will be able to be met with pre-prescribed protocols. Furthermore, there could be responsibilities after hours and on weekends. Work may be assigned based on the facility’s needs. SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement. Working at SEARHC is more than a job, it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health insurance, dental, and vision benefits, life insurance and long and short-term disability, and more.
Requirements
- Associate’s Degree preferred. 2 years of Experience can be exchanged for a degree.
- 3 years’ office experience preferably in healthcare, facilities, or construction.
- Must have a working knowledge of Microsoft Office.
- Must be able to integrate, communicate, and facilitate with facilities department.
- Must have a current and valid Alaska driver’s license and remain insurable under the SEARHC automobile insurance policy.
- Knowledge of Microsoft office
- Basic computer Skills in Organization
- Time management
- Verbal and Written Communication.
- Assessing and prioritizing multiple tasks, projects and demands.
- Ability to Ability to identify safety hazards within the healthcare and field settings.
- Ability to work independently on assigned tasks and projects.
- Ability to maintain focus and attention to detail when working within the facility’s electronic files.
- Ability to work independently.
- Must be a self-starter.
- Ability to handle multiple tasks in a timely and professional manner.
- Ability to walk extensively on uneven terrain or slippery surfaces.
- Ability to work while bending, stooping, or reaching.
- Ability to lift up to 30 lbs.
- Ability to safely work on equipment in unstable conditions.
Responsibilities
- Serves as the controller for facilities work order program in Sitka.
- Assigns electronic work orders.
- Dispatches emergency work requests.
- Tracks outstanding work orders on software platform.
- Runs work order reports.
- Follows up with management and staff regarding overdue or deficient work orders.
- Liaises between Facilities department and overall organization.
- Manages Facilities department shared drives.
- Restructures Facilities shared drive.
- Maintains on-going management of the system.
- Oversees/Maintains Facilities TJC Dash Boards.
- Maintains department records regarding survey requests.
- Oversees archiving project.
- Coordinates shipping and scanning of historic design documentation to a digital format.
- Liaises with ANTHC.
- Maintains facilities key registration program.
- Issues keys.
- Tracks keys.
- Recovers keys.
- Maintains facilities electronic calendar.
- Updates PTO and sick leave.
- Schedules events.
- Administers tasking as assigned.
- Travel preparations for senior department managers.
- Tracking freight and purchases.
- Tracks electronic preventive maintenance system.
- Track completion rate for PM’s.
- Assists with data entry into database.
- Performs other duties as assigned.
Benefits
- retirement
- paid time off
- paid parental leave
- health insurance
- dental
- vision benefits
- life insurance
- long and short-term disability
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
251-500 employees
