Facilities Procurement Specialist – Critical Environments

JLL•Santa Clara, CA

6d•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Join JLL's dynamic facilities management team as a site-based Facilities Procurement Specialist, supporting procurement operations and administrative functions for a large data center and integrated facilities management client. This role combines strategic sourcing responsibilities with facilities coordination, managing vendor relationships while ensuring seamless operations across critical data center and office environments. You will drive cost efficiency, service excellence, and exceptional client outcomes. Role is based on-site five days per week.

Requirements

3+ years’ experience in procurement of MRO, IFM services, FM supply chain management, or facilities management.
2+ years' experience in data centers or other high-value critical environments (including life sciences, pharmaceutical, semiconductor, healthcare, financial services operations, aerospace/defense, or other mission-critical facilities requiring minimal downtime)
Proficiency in procurement software platforms, e-sourcing tools, facilities management systems (CAFM/CMMS), and strong Excel skills for data analysis.
Knowledge of facilities management principles, building systems (HVAC, electrical, life safety) systems operations, and regulatory compliance for commercial office and high-value operational environments.
Ability to manage multiple work assignments simultaneously, manage multiple deadlines, co-ordinate multiple or conflicting priorities, and manage a high-pressure working environment.

Nice To Haves

Experience in client-facing or service provider role.
Bachelor's degree in Supply Chain Management, Business Administration, Facilities Management, or related field.
Professional certifications such as Certified Professional in Supply Management (CPSM) or Certified Facilities Manager (CFM).

Responsibilities

Manage MRO procurement processes including vendor sourcing, contract / pricing / delivery schedule negotiations, purchase orders, and supplier relationship management for data center and office facilities.
Coordinate facilities management program functions including budgeting, SLA, KPI and contract administration.
Develop supplier partnerships through supplier performance reviews, cost optimization identification, and contract compliance management.
Support data center-specific procurement for critical infrastructure components, specialized tools, safety equipment, and emergency response materials.
Execute facilities administrative tasks including service request management, preventive maintenance scheduling, budget tracking, and reporting.
Monitor market trends, evaluate suppliers, maintain procurement databases, and generate performance analytics for continuous improvement.
Build strong working relationships with the client team, the JLL account operations team, JLL’s Finance, EHS and projects teams, JLL’s central Sourcing & Procurement teams, our IFM supply chain partners and other business stakeholders.