Facilities Procurement Director - Office of the Facilities Maintenance, Operations, and Emergency Response

City University of New York • New York, NY

35d • Hybrid

About The Position

The Division of Facilities Planning, Construction, and Management (FPCM), Office of the Facilities Maintenance, Operations, and Emergency Response, is seeking a dynamic and experienced Facilities Procurement Director to provide strategic leadership and oversight for the office's procurement activities including sourcing, purchasing and contracting of goods and services necessary for the office's operation. Reporting to the Executive Director for Facilities Administration and JOC's (Job Order Contract) program, the Director's responsibilities include: + Oversee all tax levy and non-tax levy purchases, including developing bid specifications, advertise in the City Record and NYS Contract Reporter, negotiate contracts with vendors based on price and product specifications through a variety of procurement methods - Invitation for Bids (IFB), Requests for Proposals (RFP), Request for Qualifications (RFQ) Expressions of interest, issue of addenda, public opening of bids, vendor site visits etc. + Oversee preparation and timely submission of CUNY Board Resolutions as well as compilation of contract packages for all applicable procurement vehicles, including the state and other funding sources. + Review, evaluate, and approve unit member assignments, create actionable procurement project plans to deliver on key/critical projects, and regularly provide updates to necessary stakeholders, as directed by management. + Analyze and evaluate current purchasing procedures, recommend operational efficiencies to the Executive Director of Facilities Administration and JOC's program that will assist the Facilities team in achieving its overall objectives. + Evaluate and identify opportunities to streamline the workflow and improve efficiency in the procure-to-pay process in collaboration with members of the FPCM, accounts payable, budget, and relevant accounting offices. + Supervise office procurement and fleet management staff, provide training, supervision, and professional development as needed, and ensure all activities related to the acquisition of goods and services are performed following applicable CUNY, NYS, and Federal guidelines and regulations. + Serve as the Unit's advocate and compliance officer with the use of minority and women-owned business enterprises (MWBE) and service-disabled veteran-owned businesses (SDVOB) for the college's procurements. + Coordinate with the CUNY Office of the General Counsel and other relevant entities to ensure appropriate approvals for contracting actions. + Build and lead a high-performing team that fosters creativity, collaboration, and customer-focused service. + Perform other related duties as needed. NOTE: Until further notice, this position is eligible for a hybrid work schedule.

Requirements

• Bachelor's Degree and eight years' related experience required.

Nice To Haves

• Degree in business, economics, accounting, finance, or a closely related field
• Experience coordinating procurement processes, including purchasing and sourcing activities, for a public/government agency
• Demonstrated knowledge of, and experience in, City and/or State procurement process rules, procedures, and finance law
• Experience conducting purchasing/sourcing transactions in an Enterprise Resource Planning System (ERP), such as CUNYBuy, CUNYfirst, and the State Financial System (SFS)
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Strong organizational, interpersonal, and communication (verbal and written) skills

Responsibilities

• Oversee all tax levy and non-tax levy purchases, including developing bid specifications, advertise in the City Record and NYS Contract Reporter, negotiate contracts with vendors based on price and product specifications through a variety of procurement methods - Invitation for Bids (IFB), Requests for Proposals (RFP), Request for Qualifications (RFQ) Expressions of interest, issue of addenda, public opening of bids, vendor site visits etc.
• Oversee preparation and timely submission of CUNY Board Resolutions as well as compilation of contract packages for all applicable procurement vehicles, including the state and other funding sources.
• Review, evaluate, and approve unit member assignments, create actionable procurement project plans to deliver on key/critical projects, and regularly provide updates to necessary stakeholders, as directed by management.
• Analyze and evaluate current purchasing procedures, recommend operational efficiencies to the Executive Director of Facilities Administration and JOC's program that will assist the Facilities team in achieving its overall objectives.
• Evaluate and identify opportunities to streamline the workflow and improve efficiency in the procure-to-pay process in collaboration with members of the FPCM, accounts payable, budget, and relevant accounting offices.
• Supervise office procurement and fleet management staff, provide training, supervision, and professional development as needed, and ensure all activities related to the acquisition of goods and services are performed following applicable CUNY, NYS, and Federal guidelines and regulations.
• Serve as the Unit's advocate and compliance officer with the use of minority and women-owned business enterprises (MWBE) and service-disabled veteran-owned businesses (SDVOB) for the college's procurements.
• Coordinate with the CUNY Office of the General Counsel and other relevant entities to ensure appropriate approvals for contracting actions.
• Build and lead a high-performing team that fosters creativity, collaboration, and customer-focused service.
• Perform other related duties as needed.

Benefits

• CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.
• We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.
• Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Industry: Educational Services
• Number of Employees: 1,001-5,000 employees