Facilities Operations & Projects Coordinator

MyPath • Oconomowoc, WI

1d • $65,000 - $70,000 • Hybrid

About The Position

MyPath is currently seeking a Facilities Operations &Project Coordinator to join their team! The Facilities Operations & Project Coordinator supports the Director of Facilities and Real Estate in coordinating and tracking of growth and facilities improvement projects across our significant real estate portfolio. This role assists in bridging strategy to execution of MyPath’s facility related plans by organizing project documentation, timelines, and reporting. This position will assist in rolling out a new Computerized Maintenance Management System (CMMS). The Facilities Operations & Projects Coordinator will coordinate capital improvement and growth initiatives and support day-to-day operations across multiple program sites and operating companies. This position is responsible for supporting and coordinating facilities work; it does not involve performing maintenance, construction, or skilled trades labor. As part of a 100% Employee-Owned (ESOP) organization, the Facilities Operations & Projects Coordinator will model ownership values, emphasizing stewardship, accountability, and sustainable practices that enhance the physical plant environment and long-term organizational value.

Requirements

• High School Diploma Required; Bachelor's Degree Preferred
• 5–10 years of experience in facilities management, construction project management, or related roles Required
• Experience with multi-site portfolios preferred (especially in healthcare, education, or human services environments).
• Proven experience managing capital projects, budgets, and vendor contracts.
• Prior experience implementing or using CMMS software strongly preferred (Brightly WorxHub, Asset Essentials, or similar).
• Collaborative, creative thinking and data-driven decision-making.
• Strong project management and organizational skills; able to manage multiple priorities.
• Strong analytical, financial, and problem-solving skills.
• Proficiency in Microsoft Office Suite; experience with CMMS platforms and project management tools.
• Excellent communication and interpersonal skills, capable of working across departments and with external partners.
• Demonstrates an ability to exercise good judgment and effectively solve problems.
• Maintains a valid WI Driver’s License and company driving eligibility.

Responsibilities

• Project Management & Capital Planning Coordinate facility repair, renovation, and capital improvement projects from concept through completion.
• Organizes project scopes, budgets, and schedules; ensure adherence to timelines and cost control.
• Supports strategic goals by coordinating into defined initiatives, workplans, milestones, and success metrics.
• Provide coordination support for deferred maintenance and lifecycle renewal projects, including tracking priorities and maintaining status updates.
• Support the Director of Facilities in the development, refinement, and execution of multi-year strategic plans.
• CMMS Implementation & Preventive Maintenance Supports CMMS rollout team, assisting with data migration, asset tagging, and workflow development.
• Use the CMMS to track work orders, preventive maintenance, and asset condition data.
• Assist in compiling and reporting maintenance KPIs to support proactive asset management initiatives.
• Provides user support and assist site-level staff on CMMS use and preventive maintenance best practices.
• Operations & Compliance Support daily facility operations, including vendor coordination, work order coordination, and site inspections.
• Support organizational change efforts by developing communication plans, stakeholder engagement strategies, and implementing roadmaps.
• Assist with procurement, contract administration, and bid processes for facility-related services.
• Contribute to sustainability and energy efficiency initiatives.
• Collaboration & Ownership Partner with program leadership and staff to ensure facility needs support service delivery.
• Model ESOP values by promoting ownership culture, transparency, and continuous improvement.
• Provide clear communication and reporting to internal stakeholders on project status, costs, and risks.
• General Conducts self in positive, respectful and collaborative manner in accordance with the MyPath Beliefs and Behaviors demonstrating proactive actions and decision making to ensure supportive work relationships and a healthy and safe environment; is a role model to others.
• Communicates effectively verbally and in writing with Company leaders, external partners and employees, maintaining professional conduct and confidentiality.
• Maintains abreast of current trends in services and other related areas; attends conferences, workshops and other training as needed and shares this new information with department.
• Complies with and positively reinforces with others the expectations outlined in: Company Handbook; policies and procedures including emergency/disaster procedures, fire/tornado safety and maintains confidentiality.
• Willingness to travel throughout the organization’s real estate portfolio, including day trips and occasional overnight travel, to conduct facility assessments, monitor project execution, collaborate with local leadership, and advance preventive maintenance and capital improvement strategies.

Benefits

• Generous PTO Package
• Tuition Assistance program for further professional development
• Student Loan Paydown Program
• Health, Dental, Vision, short-term/long-term disability, life insurance
• Generous PTO package
• We are an Employee Owned Company! You will automatically acquire company stock after one year of employment.
• 401(k) Match
• PayActive – access your wages the very next day!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED