Facilities & Operations Project Manager

University of Maryland, Baltimore • Baltimore, MD

24d

About The Position

The University of Maryland, Baltimore (UMB), School of Medicine, is seeking a professional Manager, Facilities & Operations to manage projects and buildings throughout campus. This position will assist the Executive Director in the management of one or more aspects of the School of Medicine's facilities and operations including managing departmental moves, small and medium sized modifications/renovations (<$250k)and facility operations, aiding with the school's space administration, , and procurement of goods and services. Benefits (Exempt Regular): UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job). UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland. Essential Functions: Project Management Projects managed for the School of Medicine include multiple, simultaneous assigned design and construction capital and non-capital projects, small- and large-scale departmental moves, from conception to completion. Organize and control project resources, schedules, and costs. Act as liaison between internal clients, external contractors, consultants, and UMB Operations & Maintenance team. Direct the development, implementation, and evaluation of the designs for construction projects of the largest size (<$250k). Review and manage assigned design activities and interface with key cross-functional groups. Plan and establish project budgets and schedules and follow up performance against estimates. Apply design expertise to ensure accuracy of drawings and adherence to established organization master specifications and project specific scope of work. Perform analysis and design for projects and assist in the production of scope and design drawings and specifications for bidding. Prepare addenda during bidding phase and change documentation as needed during the renovation phase. Manage compilation of cost control and statistical data. Assist with the development of material selection standards. Approve project specification and design standards. Report on the project status of the assigned projects. Review materials and methods, and questions. Provide visual inspection and quality control by monitoring progress. Ensure compliance with intended results, codes, regulations, and requested standards. Ensure projects meet environmental health, safety, and aesthetic standards. Prepare budgets, bids, and contracts, and direct the negotiation of budgets and proposals. Provide support and/or technical advice to other departments and schools throughout the UMB campus. Participate in interviewing and hiring contractors for proposed projects. Assist clients with the selection of furniture, fixtures and equipment purchasing and installation. Facility Operations Oversee and coordinate SOM departmental relocations, assist in a yearly space inventory reconciliation and needs assessment to align with the research, clinical and education mission. Develop scope of work, budgets, and schedule for departmental space modifications and relocations. Ensure proper communication and engagement of project stakeholders thought the life of a project or departmental relocation. Makes routine and non-routine requests for maintenance of the School of Medicine's facilities, including departmental equipment not managed by UMB Facilities. Performs other duties as assigned.

Requirements

• Bachelor's degree in Facilities or Construction Management or technical field such as Engineering or Architecture.
• Five (5) years’ experience in construction project management and/or facilities operations, preferably in medical research facilities/higher education.
• Two (2) years of training and supervising the work coordination of others.
• Ability to manage proactively / strategically and understands and contributes to a strong organizational culture of success, excellence, inclusiveness, and teamwork.
• Ability to effectively communicate and negotiate with a broad range of internal and external individuals or agency representatives is essential.
• Ability to address multiple tasks, technical issues, and contingencies simultaneously.
• Computer skills in relevant design and office applications, including Microsoft Office Suite, BlueBeam, Project Management Tools (E-Builder, ProCore, Smartsheet, etc.) and Microsoft Project (Gantt Charts) preferred.
• Ability to develop and manage a full project management plan including scope documents, schedule, budget, resource assignments, communication plans, and task management.

Nice To Haves

• PMP Preferred.

Responsibilities

• Organize and control project resources, schedules, and costs.
• Act as liaison between internal clients, external contractors, consultants, and UMB Operations & Maintenance team.
• Direct the development, implementation, and evaluation of the designs for construction projects of the largest size (<$250k).
• Review and manage assigned design activities and interface with key cross-functional groups.
• Plan and establish project budgets and schedules and follow up performance against estimates.
• Apply design expertise to ensure accuracy of drawings and adherence to established organization master specifications and project specific scope of work.
• Perform analysis and design for projects and assist in the production of scope and design drawings and specifications for bidding.
• Prepare addenda during bidding phase and change documentation as needed during the renovation phase.
• Manage compilation of cost control and statistical data.
• Assist with the development of material selection standards.
• Approve project specification and design standards.
• Report on the project status of the assigned projects.
• Review materials and methods, and questions.
• Provide visual inspection and quality control by monitoring progress.
• Ensure compliance with intended results, codes, regulations, and requested standards.
• Ensure projects meet environmental health, safety, and aesthetic standards.
• Prepare budgets, bids, and contracts, and direct the negotiation of budgets and proposals.
• Provide support and/or technical advice to other departments and schools throughout the UMB campus.
• Participate in interviewing and hiring contractors for proposed projects.
• Assist clients with the selection of furniture, fixtures and equipment purchasing and installation.
• Oversee and coordinate SOM departmental relocations, assist in a yearly space inventory reconciliation and needs assessment to align with the research, clinical and education mission.
• Develop scope of work, budgets, and schedule for departmental space modifications and relocations.
• Ensure proper communication and engagement of project stakeholders thought the life of a project or departmental relocation.
• Makes routine and non-routine requests for maintenance of the School of Medicine's facilities, including departmental equipment not managed by UMB Facilities.
• Performs other duties as assigned.

Benefits

• UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of.
• This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire.
• Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance
• professional learning and development programs
• tuition remission for employees and their dependents at any University System of Maryland school
• flexible work schedules and teleworking options (if applicable per job)

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 5,001-10,000 employees