FACILITIES OPERATIONS MANAGER

University of Washington Medical Center•Seattle, WA

33d•$90,576 - $135,864•Onsite

About The Position

Harborview Medical Center - Facilities & Capital Development has an outstanding opportunity for a full-time FACILITIES OPERATIONS MANAGER WORK SCHEDULE 100% FTE, Days No Telework Monday to Friday 8am to 4pm POSITION HIGHLIGHTS Under the direction of the Engineering Director manages the day-to-day operations of grounds and building maintenance activities. Responds to inquiries and requests for service from internal departments and supervises technical/support staff. The Facilities Operations Manager schedules, assigns, reviews, and supervises the work of all employees in Facilities Operations representing a variety of work skills necessary for the maintenance and repair of the facilities, buildings, grounds, and equipment Participates in the design, review, and planning of new construction, remodeling, and maintenance projects May serve as alternate to the Department Director in their absence. PRIMARY JOB RESPONSIBILITIES Plans, organizes, maintains, and manages the operations and reliability of the facilities and general infrastructure systems. Establishes and monitors preventative maintenance processes and programs and facility inspection processes for on-going review of maintenance work by agencies having jurisdiction. Supervises services skilled and technical/support staff. Develops, recommends, and administers policies, procedures, and processes in support of grounds and building maintenance operations; implements and monitors compliance with approved policies, procedures, and processes. Administers procurement and fiscal management activities associated with building and grounds maintenance activities, which may include RFPs, and contracts for grounds and maintenance related work to acquire trades and professional assistance Monitors spending on project and cost account basis; recommending and implementing corrective spending plans Reviews and authorizes purchase orders; administering contracts; obtaining price quotes and bids; purchasing and approving employee purchases, ensuring compliance with public purchasing rules Trouble-shoots and responds to after-hour issues as needed regarding the operational aspects of the facilities such as HVAC issues, fire alarm malfunctions, electrical outages, water leaks, etc. Monitors the safety and accessibility of the facilities Serves as the point of contact for the department for code (e.g. ADA, Fire Life Safety) compliance issues, accessibility improvement projects, and/or other code-related issues. Monitors and oversee the work of external contractors to ensure terms of agreements are met and work is completed satisfactorily Participates in the development and administration of grounds and building maintenance budget Collects and analyzes a variety of complex data and information, including utility costs and usage Serves as a liaison with other departments within the Harborview Medical Center’s campus, the community, and external agencies to provide information on available resources, projects, and/or services

Requirements

Bachelor’s Degree Facilities Management, Engineering, Architecture, Administration or a related building construction field
Five years’ progressively responsible, grounds, and/or maintenance experience, including two years of medical institution supervisory/lead experience.
Supervisory/lead principles knowledge
Experience with facilities maintenance, and grounds principles and practices.
Contract management principles and practices
Knowledge of applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes.
Knowledge of budgeting principles and practices, procurement principles and practices, project management principles, preventative maintenance principles and practices
Maintaining data and components for facilities such as Facilities Condition Assessment
Knowledge of Industry Best Practices, Continuous Quality Improvement Principles.
Sustainability in Facilities Management and maintaining currency in sustainable practices.
Skilled in Supervising/leading staff
Experience reading and interpreting construction plans, specifications, drawings, maps, and/or other related technical documents
Experience managing complex, multi-discipline maintenance projects involving multiple locations
Relevant experience may substitute for the degree requirement on a year-for-year basis.

Responsibilities

Plans, organizes, maintains, and manages the operations and reliability of the facilities and general infrastructure systems.
Establishes and monitors preventative maintenance processes and programs and facility inspection processes for on-going review of maintenance work by agencies having jurisdiction.
Supervises services skilled and technical/support staff.
Develops, recommends, and administers policies, procedures, and processes in support of grounds and building maintenance operations; implements and monitors compliance with approved policies, procedures, and processes.
Administers procurement and fiscal management activities associated with building and grounds maintenance activities, which may include RFPs, and contracts for grounds and maintenance related work to acquire trades and professional assistance
Monitors spending on project and cost account basis; recommending and implementing corrective spending plans
Reviews and authorizes purchase orders; administering contracts; obtaining price quotes and bids; purchasing and approving employee purchases, ensuring compliance with public purchasing rules
Trouble-shoots and responds to after-hour issues as needed regarding the operational aspects of the facilities such as HVAC issues, fire alarm malfunctions, electrical outages, water leaks, etc.
Monitors the safety and accessibility of the facilities
Serves as the point of contact for the department for code (e.g. ADA, Fire Life Safety) compliance issues, accessibility improvement projects, and/or other code-related issues.
Monitors and oversee the work of external contractors to ensure terms of agreements are met and work is completed satisfactorily
Participates in the development and administration of grounds and building maintenance budget
Collects and analyzes a variety of complex data and information, including utility costs and usage
Serves as a liaison with other departments within the Harborview Medical Center’s campus, the community, and external agencies to provide information on available resources, projects, and/or services