School Facilities Manager

The Creekside School•San Jose, CA

9h•Onsite

About The Position

The Creekside School is seeking a hands-on Facilities & Operations Manager to lead the day-to-day management of our campus, with a strong emphasis on facilities (approximately 70–80% of the role). This position plays a critical role in ensuring our school environment is safe, well-maintained, and fully operational for both students and staff. This is a highly active, on-site role for someone who thrives in facilities management, enjoys working with multiple vendors and trades, and takes pride in maintaining a high-functioning campus. The ideal candidate is proactive, detail-oriented, and confident overseeing projects from start to finish while keeping everything running smoothly behind the scenes.

Requirements

3–5 years of facilities management or school operations experience required
Strong experience managing multiple contractors, vendors, and trades
Proven ability to oversee projects and hold vendors accountable
Experience with compliance standards (OSHA, IIPP, FIT inspections)

Nice To Haves

Working knowledge of building systems (HVAC, electrical, plumbing) strongly preferred
Basic IT familiarity is a plus, but not a primary function of the role

Responsibilities

Oversee all building systems including HVAC, plumbing, electrical, and overall campus infrastructure
Develop and implement preventative maintenance programs to minimize downtime and extend asset life
Serve as the main point of contact for all contractors and vendors (HVAC, electrical, plumbing, landscaping, custodial, etc.)
Coordinate and manage multiple vendors simultaneously, ensuring quality work, timeliness, and accountability
Oversee on-site vendor work to ensure compliance with scope, safety standards, and deadlines
Lead facility projects including repairs, upgrades, and campus improvements
Maintain inventory of tools, equipment, and maintenance supplies
Ensure compliance with OSHA, IIPP, and all applicable facility regulations
Lead California FIT inspections, including preparation, coordination, and follow-up
Conduct routine campus walkthroughs to identify safety risks and address issues proactively
Maintain organized and audit-ready documentation
Manage facilities budget, including forecasting and expense tracking
Review bids, negotiate contracts, and select cost-effective vendor solutions
Make informed decisions balancing cost, urgency, and quality
Track operational needs and support campus logistics, including classroom setups and events
Coordinate with IT vendors or MSPs for system and network support
Oversee basic device inventory and ensure classroom technology is functional
Supervise Maintenance Technician and ensure strong daily execution
Partner with school leadership to align facilities priorities with program needs
Support overall campus readiness for staff and students