Facilities Master Data Specialist

Cushman & Wakefield•Tucson, AZ

1d•Onsite

About The Position

The Facilities Master Data Specialist is the custodian of the site’s physical-to-digital infrastructure, responsible for the integrity, evolution, and daily governance of technical asset data within SAP and CMMS systems. This role also manages critical spare parts inventory using the Odoo inventory management system, overseeing stock levels and data accuracy at the Central Utility Plant (CUP), Building 10 (B10), and the Facilities Shop to ensure maintenance teams have the right parts for world-class uptime. Key responsibilities include performing regular cycle counts and physical audits, maintaining part records, managing reorder points, reconciling data discrepancies, and ensuring inventory consumption is logged for replenishment. The specialist will also perform data reconciliation between legacy systems (Archibus, Blue Mountain RAM) and SAP, manage historical maintenance data, execute end-to-end technical data entry for new assets, decommission assets, update technical hierarchies and Preventive Maintenance (PM) Task Lists in SAP, and ensure compliance with global SAP standards through Master Data Change Requests (MDCRs) and quarterly floor walks. The role involves conducting regular facility inspections and proactively cleansing incomplete or inaccurate data.

Requirements

H.S. Diploma
Some university training or a college degree
3 years experience in data entry, transcription, or quality control
Experience with CMMS
Ability to work with relevant computer software packages, including spreadsheets and word-processing packages (e.g., Microsoft Excel, Microsoft Word)
Knowledge of at least one CMMS (e.g., RAM, Archibus, SAP, etc.)
Excellent communication and interpersonal skills
Ability to work under time pressure while maintaining high standards of precision and data quality
Ability to stand and walk for extended periods and capable of extensive bending, stooping, stretching, pushing, and carrying
Ability to work in an environment with exposure to dust, chemicals, and loud noises

Nice To Haves

Experience with SAP P1U – master data

Responsibilities

Perform regular cycle counts and comprehensive physical audits of critical spare parts inventory at the CUP, B10, and Facilities Shop.
Maintain part records in Odoo, ensuring serial numbers, manufacturer data, and lead times are updated.
Manage "Min/Max" reorder points within Odoo to prevent stock-outs of high-criticality maintenance items.
Reconcile physical stock variances against Odoo system records and investigate root causes for data discrepancies.
Ensure that all inventory consumed during maintenance tasks is correctly logged to trigger automated replenishment.
Perform "Source vs. Target" audits to verify that assets migrated into SAP match legacy records in Archibus and Blue Mountain RAM.
Address and resolve data discrepancies in asset naming, serial numbers, and technical attributes for all facility systems.
Extract and manage historical maintenance from Archibus and RAM to support site audits.
Execute end-to-end technical data entry for all new assets, ensuring equipment is assigned to the correct Functional Location and Cost Center.
Manage the formal decommissioning and retirement of assets in SAP, ensuring historical data is preserved and open work orders are closed.
Update and maintain technical hierarchies in SAP as plant layouts or system configurations change.
Update Preventive Maintenance (PM) Task Lists in SAP, collaborating with trades as needed.
Adjust PM "Call Horizons" and scheduling parameters to ensure a balanced and realistic maintenance workload for the site.
Request Master Data Change Requests (MDCRs), ensuring compliance with global SAP standards.
Conduct quarterly "Floor Walks" to verify that physical Asset Tags on compressors and generators match digital attributes in the system.
Conducts regular facility inspections and evaluates each of the core program(s) provided at the assigned site (BMS/Mechanical, Maintenance, and Project team).
Proactively identify and "cleanse" incomplete or inaccurate data fields to maintain an updated database
Performs other similar duties as assigned.
Other duties as assigned by management.