Facilities Manager

Tempus Unlimited Inc•Stoughton, MA

17d

About The Position

The Facilities Manager oversees the overall maintenance, safety, and operational efficiency of all Tempus facilities, focusing on daily operations, strategic planning, fiscal management, and compliance with safety and environmental regulations, ensuring a safe and functional environment for employees and visitors. Essential Functions Maintenance and Operations: Ensure the upkeep of buildings and grounds, including mechanical, electrical, plumbing, and HVAC systems. Conduct regular inspections and preventive maintenance to maintain optimal conditions.Budget Management: Develop and manage budgets for maintenance, repairs, and capital projects. Monitor expenditures to ensure cost-effectiveness and identify opportunities for savings.Contract Management: Negotiate contracts with service providers for cleaning, security, catering, and other services. Supervise multi-disciplinary teams, including maintenance and cleaning staff.Health and Safety Compliance: Ensure that facilities comply with health and safety regulations. Create and maintain emergency response plans and enforce safety protocols.Space Management: Plan and allocate space effectively to meet the needs of the organization. Oversee office relocations, expansions, and refurbishments. Plan and oversee physical moves. Vendor Coordination: Manage relationships with contractors and external suppliers, ensuring that work is completed satisfactorily and in compliance with specifications.Strategic Planning: Collaborate with management to plan for future development in line with strategic business objectives. Implement facility management policies and procedures governing facility maintenance and repair, space planning and utilization, and design and construction. Staff Performance management based on common defined productivity metrics Quality management across team activities with monitoring of standards and adherence Oversee the mentoring of current staff and create succession planning and career pathing Develop monthly, quarterly and annual goals and action plans for the team Establish group targets and strategy for achieving targets Communication Analyze data and prepare reports for upper management on key metrics Lead department meetings Liaise with other departments as necessary Encourage and provide bi-directional communications Other Identify, design, and implement process improvements Support overall mission and objectives of Tempus Unlimited Complete other duties as assigned

Requirements

Expert use of all tools, equipment, and technologies related to field
Ability to work independently
Understanding of technical drawings, trade terminology, and commercial building code
Strong leadership skills with ability to supervise and direct staff
Excellent organizational skills
Attention to accuracy and detail
Strong interpersonal skills – telephone skills
Excellent oral and written communication
Good computer and analytical skills
Innovative thinking
Proficient with Microsoft Office Suite or related software as required to complete and maintain records.
Skills in recognizing hazards & following safety procedures
Ability to maintain confidentiality
OSHA 10 Hour Certification
Bachelor’s Degree strongly preferred, high school diploma or equivalent required.
5-7 year of relevant work experience in facilities as well as supervisory experience
Valid US driver’s license

Responsibilities

Ensure the upkeep of buildings and grounds, including mechanical, electrical, plumbing, and HVAC systems.
Conduct regular inspections and preventive maintenance to maintain optimal conditions.
Develop and manage budgets for maintenance, repairs, and capital projects.
Monitor expenditures to ensure cost-effectiveness and identify opportunities for savings.
Negotiate contracts with service providers for cleaning, security, catering, and other services.
Supervise multi-disciplinary teams, including maintenance and cleaning staff.
Ensure that facilities comply with health and safety regulations.
Create and maintain emergency response plans and enforce safety protocols.
Plan and allocate space effectively to meet the needs of the organization.
Oversee office relocations, expansions, and refurbishments.
Plan and oversee physical moves.
Manage relationships with contractors and external suppliers, ensuring that work is completed satisfactorily and in compliance with specifications.
Collaborate with management to plan for future development in line with strategic business objectives.
Implement facility management policies and procedures governing facility maintenance and repair, space planning and utilization, and design and construction.
Performance management based on common defined productivity metrics
Quality management across team activities with monitoring of standards and adherence
Oversee the mentoring of current staff and create succession planning and career pathing
Develop monthly, quarterly and annual goals and action plans for the team
Establish group targets and strategy for achieving targets
Analyze data and prepare reports for upper management on key metrics
Lead department meetings
Liaise with other departments as necessary
Encourage and provide bi-directional communications
Identify, design, and implement process improvements
Support overall mission and objectives of Tempus Unlimited
Complete other duties as assigned