Facilities Manager

JLL•San Jose, CA

1d•$110,000 - $125,000•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Facilities Manager - JLL What this job involves: Under the direction of the Senior Facilities Manager, the Facilities Manager will oversee the effective operation, maintenance, and improvement of all facility systems and services, with the primary responsibility to manage the maintenance and operation of the facilities across multiple buildings. Secondarily, the FM may lead and execute facility-related projects such as infrastructure upgrades, office moves, and renovations. You will work closely with various teams and stakeholders to ensure that the buildings are operating efficiently, effectively, and in compliance with all relevant regulations and standards. What your day-to-day will look like: Manage daily operations of building systems, including HVAC, plumbing, electrical, safety, and security. Oversee routine and preventative maintenance schedules; coordinate emergency repairs as needed. Conduct facility inspections and risk assessments; address any deficiencies or hazards promptly. Implement and maintain standard operating procedures and best practices for facility management and project delivery. Develop budgets for facility operations and projects; monitor spending, forecast needs, and report on variances. Maintain accurate facility records, documentation, and reports. Evaluate and recommend improvements to optimize space utilization, energy consumption, and operational efficiency. Collaborate with internal departments and external vendors, contractors, and service providers. Apply facilities management expertise to inform decisions related to building systems, maintenance, safety, and space optimization. Source, negotiate, and manage contracts with external vendors and service providers. Oversee procurement processes for project materials and services; negotiate contracts and manage vendor performance. Ensure compliance with health, safety, local, and environmental regulations. Lead and execute facility-related projects (e.g., refurbishments, fit-outs, relocations, capital improvements, maintenance initiatives) from inception to completion, ensuring delivery on time, within scope, and budget. Lead end-to-end management of facilities-related projects, including scoping, budgeting, scheduling, resource allocation, risk assessment, and stakeholder coordination. Develop project plans, timelines, and deliverables; monitor progress and adjust plans as necessary to achieve project objectives. Ensure all projects meet relevant quality, health, safety, sustainability, and regulatory requirements. Monitor and report on project performance, providing updates and recommendations to senior management. Identify and mitigate project risks proactively. Lead or participate in post-project reviews to capture lessons learned and implement process improvements.

Requirements

4+ years' experience in facilities management or related field.
Solid understanding of facilities management principles, building systems, construction and maintenance practices, and safety and code compliance requirements.
Proven experience in facilities management, with a strong emphasis on managing complex projects in critical facilities, construction, or building operations environments.
Strong vendor management, negotiation, and budgeting experience.
Excellent communication, leadership, and problem-solving abilities.
Proficiency with facilities and project management software/tools (e.g., CAFM, CMMS, MS Project).
Ability to manage multiple priorities simultaneously and work under pressure.

Nice To Haves

Bachelor’s degree in Engineering, Facilities Management, Project Management, Construction Management, Business Administration, or related field
Experience in semi-conductor industry and with critical environments including labs, data centers, cleanrooms.
Knowledge of sustainability principles and energy efficiency best practices.
Familiarity with compliance requirements (e.g., ADA, OSHA, local building codes).

Responsibilities

Manage daily operations of building systems, including HVAC, plumbing, electrical, safety, and security.
Oversee routine and preventative maintenance schedules; coordinate emergency repairs as needed.
Conduct facility inspections and risk assessments; address any deficiencies or hazards promptly.
Implement and maintain standard operating procedures and best practices for facility management and project delivery.
Develop budgets for facility operations and projects; monitor spending, forecast needs, and report on variances.
Maintain accurate facility records, documentation, and reports.
Evaluate and recommend improvements to optimize space utilization, energy consumption, and operational efficiency.
Collaborate with internal departments and external vendors, contractors, and service providers.
Apply facilities management expertise to inform decisions related to building systems, maintenance, safety, and space optimization.
Source, negotiate, and manage contracts with external vendors and service providers.
Oversee procurement processes for project materials and services; negotiate contracts and manage vendor performance.
Ensure compliance with health, safety, local, and environmental regulations.
Lead and execute facility-related projects (e.g., refurbishments, fit-outs, relocations, capital improvements, maintenance initiatives) from inception to completion, ensuring delivery on time, within scope, and budget.
Lead end-to-end management of facilities-related projects, including scoping, budgeting, scheduling, resource allocation, risk assessment, and stakeholder coordination.
Develop project plans, timelines, and deliverables; monitor progress and adjust plans as necessary to achieve project objectives.
Ensure all projects meet relevant quality, health, safety, sustainability, and regulatory requirements.
Monitor and report on project performance, providing updates and recommendations to senior management.
Identify and mitigate project risks proactively.
Lead or participate in post-project reviews to capture lessons learned and implement process improvements.