Facilities Manager

Columbia Credit Union • Vancouver, WA

17h • $90,000 - $110,000

About The Position

Supervises, plans, organizes and directs all aspects of the General Services department, which includes facilities maintenance, mailroom activities, purchasing, inventory, and courier services. Responsibilities include oversight of daily operations, project management, staff management, training and development. Responsible for providing information and assistance in the Facilities/General services area including documentation review, asset management, as well as developing and promoting overall process improvements. Responsible for coordinating repairs, maintenance and inspections of building systems, including HVAC, plumbing, electrical, and life safety systems. Also, responsible for coordinating record retention, forms management and vendor relationships. Oversee preventive maintenance and asset lifecycle planning. Ensures compliance with OSHA, NFPA, ADA, and applicable building/fire codes, including permitting and inspection readiness.

Requirements

• 3+ years of previous facility management experience required.
• Bachelor’s degree in a relevant field, or equivalent professional experience.
• Project management experience.
• Experience with vendor management, contract negotiation, and RFP/RFQ processes.
• Knowledge of building systems (HVAC, electrical, plumbing, life safety) and preventive maintenance programs.
• Familiarity with OSHA, NFPA, ADA, and local/state building and fire codes; ability to manage permits and inspections.
• Clean driving record required to be insurable by the company to operate CCU owned vehicles.
• Must be professional, organized and have a positive approachable demeanor.
• Must have strong troubleshooting skills in the facilities and operational areas.
• Must be able to manage multiple items at any given time.
• Good verbal/written skills and able to communicate with staff and members.
• Must be available to respond to building issues 24/7.

Responsibilities

• Serve as a team member of the Disaster Recovery, Security, and Safety teams.
• Monitor Service Order program, (Fresh Service), to ensure quality of work is met and completion times are maintained at a satisfactory level.
• Perform routine and project-based maintenance as required.
• Inspect and make recommendations regarding physical condition of credit union properties.
• Serve as back up to couriers for deliveries to branches.
• Coordinate with all departments to ensure proper purchasing, inventory, maintenance, capital expenditure acquisitions, and repair services.
• Work with supply vendors ensuring inventory of supplies are adequately maintained while acting as credit union purchasing agent.
• Interact and supervises construction contractors on construction/capital projects while managing relevant vendors, including project management for relevant projects.
• Supervise, train and mentor staff emphasizing professional development and excellent customer service to our members and staff.
• Supervision of contract staff including courier, janitorial, HVAC, Security and landscaping.
• Responsible for mailroom organization.
• Responsible for maintaining lease management and managing company owned vehicles.
• Responsible for storage and cataloging all inventory supplies and record management.
• Maintain a listing of all fixed assets
• Monitor mail and parcel deliveries, both incoming and outgoing, for accuracy and prompt delivery.
• Establish annual budget in partnership with the Chief Operating Officer.
• Research, analyze and provide recommendations for capital asset purchases.
• Maintain the on-call schedule to ensure all emergencies are covered and response time is maintained at an acceptable level.
• Responsible for managing access control system and facilities monitoring vendors.
• Develop and maintain a documented preventive maintenance program for building systems and critical equipment; manage warranty tracking.
• Ensure compliance with OSHA, NFPA, ADA, and local/state building and fire codes; obtain and close out permits; maintain inspection and testing records.
• Oversee safety and emergency preparedness activities, including drills, incident reporting, and contractor safety compliance.

Benefits

• 100% paid Medical, Dental, Vision for employee - eligible the 1st of the month following hire date
• Accrued PTO, Accrued Extended Sick Time and 11 Paid Bank Holidays
• 401k Match- 100% match up to 6% employee contribution
• Tuition Assistance
• And More!

What This Job Offers

• Job Type: Full-time
• Career Level: Manager