Facilities Manager - Full-Time

HEALTHY COMMUNITY HEALTH CENTER•Harrisonburg, VA

About The Position

HCHC is a non-profit 501(c)3 federally qualified health center, a true universal access medical facility. HCHC brings together an exceptional team of health care providers, a responsive and helpful administrative staff and a supportive Board of Directors to fulfill our mission of providing comprehensive primary care health services to anyone in the community regardless of their financial situation. The Facilities Manager is responsible for the upkeep and maintenance of all locations and for overseeing the supply chain management process as it relates to facility and office supplies. The Facilities Manager will implement preventative maintenance programs for all equipment and facilities. The position will coordinate with internal and external contacts to oversee construction projects and ensure proper completion. The Facilities Manager will conduct basic repair and maintenance activities as needed to keep the facilities functioning properly. The Manager will ensure that supply chain processes (i.e. ordering, receiving, stocking, and par level inventorying) are properly documented and completed.

Requirements

Must possess a knowledge of basic and routine electrical systems and wiring principles, basic and routine preventative maintenance measures and techniques, occupational hazards and precautions of the position, specialty tools and equipment for the position, and routine knowledge of applicable local codes.
Use tools applicable to the position. Select appropriate materials based on application and amounts required. Care for basic, routine and advanced tools and equipment of the position, develop and work within budget goals and objectives. Determine labor, equipment and material costs on projects, lift and maneuver items weighing greater than 50 lbs. Work as a team member and foster a cooperative work environment
Must possess effective organizational skills, ability to manage projects through to completion, positive interpersonal skills. Knowledge of MS Office (Excel, Outlook, Word) and strong oral and written communication skills.
The Facilities Manager should have a minimum of 3 years of experience in facilities, support and leadership. No specific degree required. Must be able to work independently while also maintaining collaborative relationships and working as part of a team.
Valid Virginia state driver’s license.
Lifting and moving up to 75 pounds.
Visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.
Sitting/Standing for long periods of time.
You may be required to travel to any of our sites as part of your responsibilities at any time.

Responsibilities

Maintains the Environment of Care for all HCHC sites including coordination with respective site contacts for non-owned facilities.
Develops and maintains a preventative maintenance program for all HCHC sites for all facility equipment and operational equipment as needed.
Evaluates repair needs at all HCHC sites. Properly handles minor repairs and makes recommendations to the CFO for larger repairs.
Responsible for maintaining the cleanness of the outside of the HCHC Stone Port building, scheduling outside cleaning when needed and ensuring that the area is free from trash including sidewalks, dumpster area, parking lot and surrounding green areas.
Properly utilizes the IT/Facilities ticketing system to track and document issues, requests and maintenance activities.
Responsible for the facilitation of equipment and supply moves in consultation with the Leadership Team. Ensures appropriate staff are aware of pertinent details including necessary preparations and timelines for completion.
Works with the project manager/ED/CFO to coordinate construction projects as directed by the Senior Leadership Team. Develop project timeline and material estimates to complete internal projects.
Performs general maintenance type projects, i.e., painting, ceiling tile replacement, shelving, basic carpentry, hanging items, and changing light bulbs.
Checks plumbing, electrical, and air conditioning problems. Fixes minor problems and coordinate larger repairs with CFO/ED
Works with the clinical leadership team to coordinate repairs to medical equipment.
Coordinates with vendors to schedule preventative maintenance and repair services for plumbing, electrical, HVAC, fire alarm/suppression and other building systems. Ensure repairs are completed properly and that services are fully restored.
Coordinates with vendors to provide cleaning, lawn care, snow removal, trash disposal, pest control, intruder alarms, and other services and monitors the quality of the services provided. Oversee the outsourced cleaning crews at all locations to ensure proper cleaning and trash removal on a scheduled interval. Notifies vendors of any service concerns and works to ensure improvement.
Oversees site inspections for elevators, fire systems, water retention ponds and works with Fire Marshall, inspectors and other officials to ensure all systems are functioning properly and all issues are resolved.
Maintains security at all sites and serves as the main point of contact for alarms including determining if police or emergency personnel are needed onsite. Maintains appropriate records of inspections and preventative maintenance activities.
Manages the issuance and return of employee badges, keys and parking passes during on and off boarding.
Coordinates snow/ice removal at all locations during weather related events, timely reports to ED/CFO timing of removal to help in the decision of delayed openings or closures that are weather related. Maintain safe work area, ensuring compliance with OSHA regulations.
Serves as a Direct Supervisor to the Facility & Maintenance Technician.
Manages the supply chain functions to ensure proper authorization and documentation is obtained for all purchases in alignment with deadlines set by the Finance Department. Determines stocking needs for all janitorial and maintenance needs and ensures supplies are kept at par levels for all locations. Collaborates with all managers, clinical and non-clinical staff to develop a cooperative approach to cost-effective, operationally efficient inventory management. Communicates to the CFO/ED any concerns related to supplies, equipment, and procedures. Monitors and controls critical supplies and ensures a timely response to requests for new items, changes in inventory levels, and returns. Manages an internal system to create and maintain stock supplies for all areas to include but not limited to facilities and office supplies for all locations.
Performs other duties as assigned.