Facilities Manager

Holmes Murphy Insurance • Waukee, IA

1d

About The Position

We are looking to add a Facilities Manager to join our Office Services team in Waukee, IA. Offering a forward-thinking, innovative, and vibrant company culture, along with the opportunity to share your unique potential, there really is no place like Holmes! Essential Responsibilities: Oversee general office environments across all Holmes Murphy locations. Serve as the main liaison for property managers across the Holmes Murphy Enterprise. Review and approve vendor invoices promptly, reconcile transactions, and manage corporate purchasing. Negotiate leases, contracts, and quotes; track budgets and trends; and collaborate with facilities, operations, and office administrators. Participate in planning meetings for internal staff and external client events. Compare costs for goods and services, supervise office maintenance and layout changes, and manage office moves relocations. Management Responsibilities: Lead and motivate team by: Ensure right talent is in the right role for the success of the organization, which may include hiring and terminating employees. Coach and counsel team members on areas such as workflow, process and procedure, customer service and client consulting. Prepare and conduct performance feedback that defines future goals and objectives and hold employees accountable. Foster a high-performance culture by supporting career development and advancement for team members. Responsible for timesheet management, including responding to PTO/RTO requests and approving timesheets. Participate in compensation decisions for team members, as applicable. Facilitate regularly scheduled meetings to foster teamwork. Attend team and enterprise meetings, as well as leadership training opportunities offered internally and externally. Coordinate initial and ongoing training with Growth & Development and team members on established processes and procedures. Support and maintain standardized processes to ensure efficient and effective quality service according to established quality guidelines. Provide backup assistance for team members, as necessary. Here’s a little bit about us: In addition to being great at what you do, we place a high emphasis on building a best-in-class culture. We do this through empowering employees to build trust through honest and caring actions, ensuring clear and constructive communication, establishing meaningful client relationships that support their unique potential, and contributing to the organization's success by effectively influencing and uplifting team members. You'll love what you do and who you do it with when you join Holmes Murphy! Not only can you create connections, experience the energy, and seize the opportunities we have, but you can also: Grow Your Career – In our growing and dynamic organization, we encourage talent mobility, whether that be career progression, expanding skillsets, or even transferring to another Holmes Murphy office! Learn... On Us – We believe in building the best experts in the industry, supported through a variety of benefits like continuing education and tuition reimbursement. Share in Our Success – Our philosophy is to share in our collective success. One of the many ways we accomplish that is through our 401(k)-profit share, which is distributed to all employees regardless of their own contributions! Take Time to Recharge – We offer generous time off, including a Health Matters Day, Celebrate Day (for your birthday!), Diversity Day, Volunteer Time Off, and paid parental leave. And yes, we encourage you to take time away!

Requirements

• High school diploma; college degree preferred.
• 5-7 years previous experience in business office environment required, prefer 3-5 years supervisory as well as Facilities Management experience.
• This individual demonstrates strong planning and organizational skills by efficiently managing resources for projects to ensure quality outcomes within budget.
• They exhibit initiative and resourcefulness in independently identifying and solving problems, and they are adaptable, effectively responding to changing conditions

Nice To Haves

• Document and Project Management experience a plus.

Responsibilities

• Oversee general office environments across all Holmes Murphy locations.
• Serve as the main liaison for property managers across the Holmes Murphy Enterprise.
• Review and approve vendor invoices promptly, reconcile transactions, and manage corporate purchasing.
• Negotiate leases, contracts, and quotes; track budgets and trends; and collaborate with facilities, operations, and office administrators.
• Participate in planning meetings for internal staff and external client events.
• Compare costs for goods and services, supervise office maintenance and layout changes, and manage office moves relocations.
• Ensure right talent is in the right role for the success of the organization, which may include hiring and terminating employees.
• Coach and counsel team members on areas such as workflow, process and procedure, customer service and client consulting.
• Prepare and conduct performance feedback that defines future goals and objectives and hold employees accountable.
• Foster a high-performance culture by supporting career development and advancement for team members.
• Responsible for timesheet management, including responding to PTO/RTO requests and approving timesheets.
• Participate in compensation decisions for team members, as applicable.
• Facilitate regularly scheduled meetings to foster teamwork.
• Attend team and enterprise meetings, as well as leadership training opportunities offered internally and externally.
• Coordinate initial and ongoing training with Growth & Development and team members on established processes and procedures.
• Support and maintain standardized processes to ensure efficient and effective quality service according to established quality guidelines.
• Provide backup assistance for team members, as necessary.

Benefits

• In addition to core benefits like health, dental and vision, also enjoy benefits such as:
• Paid Parental Leave and supportive New Parent Benefits
• Company paid continuing Education & Tuition Reimbursement
• 401k Profit Sharing
• Generous time off practices in addition to paid holidays
• Supportive of community efforts with paid Volunteer time off and employee matching gifts to charities that are important to you
• DE&I programs
• Consistent merit increase and promotion opportunities
• Discretionary bonus opportunity

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED
• Number of Employees: 11-50 employees