Facilities Manager

CafaroNiles, OH
Onsite

About The Position

We are seeking a decisive and strategic Facilities Manager to oversee the physical and operational integrity of the Eastwood Mall Complex. This is a high-visibility leadership role responsible for the stewardship of a major commercial asset, requiring a unique blend of technical and managerial expertise.

Requirements

  • Minimum of one plus years of construction or building maintenance experience, or equivalent combination of education and experience.
  • Strong knowledge of construction and maintenance activities.
  • In-depth understanding of corporate standards for shopping centers and ability to meet them.
  • Proven leadership and management skills with a focus on team building, staff development, and supervision.
  • Excellent communication and interpersonal skills, with the ability to interact with tenants, vendors, and employees.
  • Ability to relay technical concerns accurately and efficiently.
  • High initiative and strong independent judgment.
  • Strong analytical and problem-solving abilities.
  • Proficient in computer skills, including spreadsheet and word processing software.
  • Excellent organizational skills, with the ability to handle multiple tasks and meet deadlines.
  • Skilled in writing reports and business correspondence.
  • Ability to follow complex instructions in written, oral, or diagram form.
  • Valid driver’s license with travel required between locations.

Nice To Haves

  • Minimum of 3+ years in property management and building/grounds management preferred.
  • Experience in fiscal management and project marketing preferred.

Responsibilities

  • Exercise full authority over the maintenance and janitorial departments, including the strategic hiring, training, and performance management of all personnel.
  • Develop and implement staffing schedules and workflows that align with peak property traffic, ensuring maximum operational efficiency and labor cost-control.
  • Set and enforce rigorous excellence standards for the team, conducting regular performance audits and spearheading corrective action initiatives as necessary.
  • Own the master property punch list; analyze daily facility needs to establish clear, high-priority objectives for management and maintenance staff.
  • Maintain absolute accountability for the aesthetic and functional integrity of the complex, ranging from high-traffic food courts and concourses to parking structures and landscaped perimeters.
  • Orchestrate a comprehensive preventative maintenance schedule for critical assets, including roofing systems, HVAC units, and lighting fixtures, to mitigate long-term capital risk.
  • Proactively identify and remediate site hazards (e.g., structural deficiencies, sinkholes, or ice) to ensure a safe, liability-free environment for tenants and patrons.
  • Manage the full lifecycle of complex service agreements and purchase orders, from initial bid solicitation and vendor selection to final quality inspection and payment approval.
  • Serve as the primary point of contact for external contractors, auditing performance—specifically for seasonal services like snow removal—to ensure strict billing accuracy and contract compliance.
  • Lead the research and acquisition of new equipment and materials, utilizing competitive bidding processes to ensure optimal ROI for property ownership.
  • Synthesize operational data into concise, high-level reports for ownership, including weekly tenant construction updates, budgetary progress, and facility status reports.
  • Audit and maintain all facility logs, safety records, and service documentation to ensure 100% compliance with local building codes and safety regulations.

Benefits

  • Competitive health care plan with low deductibles.
  • Dental & Vision insurance.
  • Annual paid time off benefits
  • A Safe Harbor 401(k) retirement plan
  • Comprehensive wellness plan that includes reimbursement for gym memberships.
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