Facilities Manager Arnot Ogden Medical Center

Arnot Health System•City of Elmira, NY

About The Position

Responsible for giving direction, motivation, and guidance to the Facility Engineering employees to accomplish established standards to meet and exceed facility satisfaction. Maintain positive relations with all Departments within the facility.

Requirements

High School Diploma or equivalent.
B.S. Degree in Mechanical, Electrical or Facilities Engineering or equivalent experience preferred.
Three to five years of experience managing a facility healthcare/Facilities Management required.

Responsibilities

Responsible for consistently making sound decisions for the Facility Engineering department.
Develop all subordinate personnel to their fullest potential as a working manager.
Plan methods and programs before implementation.
Delegate proper responsibilities to accomplish desired results
Initiate new ideas to expand the department/corporation.
Establish and maintain procedures to ensure acceptable standards of quality.
Recruit and select personnel to accomplish standards of quality.
Develop positive working relationships with subordinates, peers, and supervisors.
Establish good public relation skills in administering contract services with clients.
Possess good written and oral skills
Meet regularly with Facility Administration to report on program progress.
Actively participate in all applicable committees.
Produce desired results in a timely manner and within budgeted guidelines.
Complete recommended amounts of Quality Control inspections to insure an efficient operation.
Provide all necessary reports, payroll records, training records, Quality Control reports and all other departmental documentation to Administration on a timely basis.
Review all operation rosters to ensure efficient coverage.
Be aware of safety procedures, union contracts, or employee personnel manuals and meet all established agency requirements.
Coordinate necessary sub-contract services.
Provide constant follow-up to ensure proper preventative maintenance action.
Review status of all work orders and adjust priorities if needed. Keep originators appraised to the status of requests.
Thoroughly understand facility requirements and objectives relative to managing facility, campus, renovation, equipment P.M.s and other salient responsibilities.
Organize the Plant Operations/Maintenance Department to meet facility requirements and objectives.
Update and/or develop policies and procedures to comply with the requirements and objectives.
Conduct orientation and training meetings to assure staff understanding, compliance, and competence.
Monthly or more frequent staff meetings are required. Weekly safety huddles are required. Daily huddles are preferred.
Update and/or develop new schedules, work order assignments, and monitoring systems as needed to assure the facility requirements are consistently met with evidence of same.
Develop close working relationships and communications with administration, department heads and managers. Emphasis should be on work order schedules and completion communications along with renovation/construction activities, including planning, securing bids, awarding contracts, and renovation oversight. Plans and specifications shall be developed and approved in writing by administration and department heads before the bidding process commences.
Update and maintain a list of dependable contractors and suppliers to assure timely emergency response turn-round and cost-effective renovation, repair, and maintenance performance.
Provide renovation, construction, and contractor oversight with firm check-in requirements and on-site Worker rules before work commences on the premises, as well as advance communications with the department involved. Understanding healthcare specific requirements for Infection Control and safety are critical to success in this role.
Ensure compliance with the requirements of the regulatory and accreditation agencies.
Function as a liaison with licensing authorities, health department, and fire marshals, etc. as necessary to prepare for and successfully pass inspections and meet codes.
Establish and maintain data and files that are helpful relative to: Construction and renovation history and costs Expenditure and usage history for budgeting Equipment operating and repair manuals Equipment warranty records Equipment age and useful life data for the first five-year replacement plan M. requirements for all equipment under Plant/Maintenance jurisdictional authority at facility Aged work order inventory and follow-up
Establish PM requirements for all applicable house-wide equipment and conduct inspections and audits to assure equipment is maintained properly and in a timely manner to accomplish long useful lives and a safe, comfortable, and attractive environment.
Conduct concurrent oversight to assure customer comfort and safety is addressed and met
Monitor staff performance via computer productivity reports and personal observations with timely conclusions and follow-up.
Update and mark up a master set of architectural drawings to identify key turn-on and shut-off valves, panels, applicable to electrical, gas, plumbing, etc. lines.
Set up monitoring systems to operate within the budget limits on a concurrent basis.
Participation on the hospital Safety and Environment of Care Committees.
Must maintain a snow emergency policy.
Responsible for making sure all monthly or quarterly performance management or safety reporting are met.
Perform other duties as assigned.
Position serves as the hospital liaison for regulatory compliance for the physical environment related to life safety and environment of care.
Maintain high standards of business perception and a willingness to adjust to new ideas.
Maintain a professional appearance and display the proper corporate attitude.
Meet regularly, both formally and informally, with all department heads and key facility people.
Has working knowledge of corporate compliance regulations and promptly reports any potential corporate compliance violations to the Corporate Compliance Officer.
Is familiar with and demonstrates continuous quality improvement principles and participates in the process as appropriate, focusing on meeting the customer service needs of the internal and external customer.
Must possess the highest ethical standards with respect to discretion and regard for confidential information.
Is responsible for attending all annual mandatory educational programs as required by position.
In order to provide the highest quality care to our patients and residents, individuals may be required to work hours beyond those normally scheduled. Work schedules may be subject to change based on the needs of the department.
It is understood that this job description lists typical duties for the classification and is not to be considered inclusive of all duties which may be assigned.