Facilities Manager - Preschools

Kamehameha Schools•Plaza, ND

2d•Hybrid

About The Position

Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana! Kamehameha Schools is looking for a Facilities Manager for Preschools. This role will ensure that our preschool sites are safe, well-maintained, and aligned with licensing standards. While this position will be responsible for preschools across the pae aina, it is based primarily out of our Kawaiahaʻo Plaza (KP) location. Travel is required several times a year, with visits to each preschool site. We are looking for a collaborative & experienced Facilities Professional with a minimum of 5 years of facilities management experience. Facilities management experience within the educational space is a plus! This position will be responsible for 15 of our 30+ preschools: Overseeing facility-related work orders and preventive maintenance across multiple sites Managing lease agreements and service contracts Leading minor construction, repair, and capital improvement projects Ensuring compliance with local, state, and national early childhood education facility standards Job Summary A key role and responsibility of the Division includes developing and executing strategies, plans, budgets, and policies related to investments into development, leasing, renovation, major repairs and maintenance of KS ‘ assets. Specifically, within the Facilities Management and Operations (FMO) Department, the Facilities Manager is responsible for Major Repair and Capital Improvement (MRCIP) projects and facilities management activities, implementing and managing a system-wide facilities management program to ensure timely response, coordination and completion of all facility-related work orders (via JOC and other contracted services), including construction and repair issues and managing a portfolio of space and ground leases.

Requirements

Bachelor’s Degree in any field that facilitates essential skills development and provides experience qualifications.
Minimum of 5 years of related work experience.
Valid driver's license
Excellent interpersonal skills necessary to communicate and supervise staff provide guidance and advising and to relate effectively with all levels of the organization, as well as contacts with consultants and contractors.
Working knowledge of facilities management and preventative maintenance programs.
Incumbent must have a high level understanding and familiarity in managing facility compliance in accordance with local, state and national early childhood program requirements.
Working knowledge of office and ground leases. i.e. – terms, definitions, and strategies.
Ability to negotiate new and existing leases and rent renegotiations, including lease administration duties such as rent escalation, renewals, lease extensions and options, etc.
Working knowledge of service and preventative maintenance agreements, with the ability to develop scope of work and determine frequencies in order to bid multiple types of service and preventative maintenance agreements.
Ability to read and understand plans and specifications involving medium and light construction together with methods and materials proposed to insure that construction will be in compliance with approved plans and specifications.
Ability to prioritize and manage multiple projects and assignments, flexible to meet changing conditions and ability to complete tasks within prescribed time schedules and allocated budget amounts.
Ability to work flexible and/or extended hours to meet position demands and deadlines.
Effective oral and written communication skills to direct contractors negotiate contracts and service agreements and write reports.
Ability to write and administer basic service agreements and determine fair contract pricing through bid and/or negotiations.

Nice To Haves

Minimum of 5 years experience applying principles of property/land management with knowledge of leasing, lease negotiation, lease workup, and networking within the institution and the greater community.
Previous experience working with early educational programs/services.
Familiarity with KS organization including internal policies and procedures.
Sensitivity and awareness to Hawaiian culture and values.

Responsibilities

Facilities Management Develops and maintains a system – wide facilities management strategy for all preschool and support locations. This position also 1) develops best practices guidelines and/or operational procedures for facilities management, 2) researches, establishes and tracks metrics according to industry benchmarks and 3) works with preschool and support locations leadership teams to identify, plan, and coordinate licensing and accreditation requirements for all KS early childhood education programs and, 4) ensures management and preventative maintenance programs are in accordance with local, state and national early childhood program requirements.
Lease Negotiations and Administration Manages a lease portfolio with the following responsibilities, 1) negotiates new site leases upon direction of preschool and support locations leadership teams, 2) conducts statewide space and land availability surveys through internal and outside sources such as Land Managers, realtors, word of mouth and neighborhood analysis, and once Lease has been negotiated 3) establishes and manages lease portfolio and tickler file to ensure leases are current and renegotiate, renewed, or terminated on a timely basis. Also responsible for lease administration duties which include, 1) lease renegotiations, 2) lease renewals, 3) rent and CAM escalations and negotiations, 4) exercise options, and 5) lease terminations as required.
Project Management Serves as the lead project manager for specifically assigned capital and MRCIP projects, planned and preventative maintenance, and space planning projects. Meets with various user groups including preschool and support locations leadership teams to identify, define project scope and provide justification from a facilities viewpoint. Develops budgets and project management plans for inclusion in the annual budget. Provides direction and oversight of design and construction – related consultants and contractors. Coordinates project schedule and work with staff to complete projects according to budget and with minimal disruption and maximum safety for students and staff.
Service Agreement Negotiations and Administration Manages a portfolio of service agreements which involves, 1) developing (determine scope of work and appropriate frequencies of service) RFP for bidding out multiple service vendor agreements, 2) developing, implementing and enforcing quality of service levels (QOS) with contracted vendors, and 3) working with Procurement to bid, evaluate, and award various service agreements.
Financial Management Plans, develops, prepares operating budget input for all facility related expenditures. Other financial responsibilities include 1) managing and reviewing the approved FDSD/Divisional operating budgets on a monthly basis, 2) reviewing and tracking monthly financial reports, 3) preparing monthly variance reports, 4) identifying and resolving negative budget to actual trends and 5) ensuring financial information is accurate and that operating budget and expense spending guidelines are met.

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