Facilities Maintenance Planner HVAC

Tufts University • Medford, MA

2d • Onsite

About The Position

The Operations Division at Tufts includes facilities, design and construction, campus and capital renewal planning, real estate, campus safety, dining, auxiliary services, and other related services on multiple campuses across 5.8 million square feet in 250 buildings. Operations services four campuses in Massachusetts: the main campus in Medford/Somerville, the health sciences and SMFA campuses in Boston, and the veterinary school campus in Grafton. The Operations Division supports Tufts University’s mission in teaching, research, and clinics by providing stewardship, recommendations, services and advice in its primary areas of obligation: optimizing use of space and real estate, strategic and responsible management of the built environment, creating a secure campus environment and infrastructure, promoting best-in-class sustainability practices and policies, and creating exceptional community experiences that enhance Tufts’ reputation and brand.
The Facilities Management Department employs approximately 150 staff members, including unionized trades, grounds, and labor force, with outsourced custodial services. The annual operating budget is $120M, including $60M in capital renewal.
Reporting to the Senior Facilities Planner, the Facilities Maintenance Planner is responsible for the development of maintenance plans, maintenance schedules, coordination with facilities managers and staff, and the execution of full preventive/predictive maintenance programs
This role supports the department in planning, execution, oversight, and daily operations of equipment and building maintenance, repairs, and replacement to ensure the safe, efficient, and cost-effective operation of physical assets across all Tufts University’s campuses
The position collaborates with internal and external stakeholders to schedule and complete work and maintain high standards for building functionality, while maintaining the aesthetic quality of the campus
The Facilities Maintenance Planner is expected to build and maintain solid relationships and be a key liaison with facilities managers in all related work
This role will collaborate proactively for repair and response to ensure the proper execution of all maintenance work and work-order requests, building emergencies, and discretionary maintenance projects
The Facilities Maintenance Planner plays a key role in aligning physical space with operational, academic, and strategic priorities

Requirements

• Knowledge and experience typically acquired through the completion of Associates’ degree in a related field with 5+ years of experience or demonstrated equivalent combination of education and experience. Over 7 years of experience in industrial facilities maintenance will be considered demonstrated equivalent experience with no degree
• Three years’ experience in maintenance scheduling/planning activities, operations or a related field
• Demonstrated knowledge of building trades including plumbing, electrical, HVAC, and carpentry and with building automation/energy management systems
• Knowledge of applicable codes and regulations related to facilities, commercial/residential facilities in a University setting and building system operations
• Planning, fiscal, and forecasting experience with an understanding of how to manage costs while providing best care for facilities
• Ability to persuasively create and present planning / scheduling metrics and corresponding accountabilities to management staff
• Strong interpersonal and communication skills to foster effective working relationships at all levels
• Demonstrated ability, and commitment to work effectively in, a culturally diverse and inclusive environment and to value and respect different perspectives
• Ability to communicate ideas clearly, both verbally, graphically, and in writing
• Microsoft Outlook Office, Maximo or other work order management system (CMMS), CAD and or Revit, Microsoft Project, JCI Metasys
• Valid driver’s license

Nice To Haves

• Relevant trade license
• Bachelor’s Degree in facilities, maintenance, or related field
• Professional related licenses and/or certifications
• Working in a Union environment and working with collective bargaining agreements
• Experience working at a higher educational institution and/or non-profits, or a private firm serving institutional clients
• Experience managing a research and development facilities or health sciences campus, particularly experience with BL-2 & 3 lab environment

Responsibilities

• development of maintenance plans
• maintenance schedules
• coordination with facilities managers and staff
• execution of full preventive/predictive maintenance programs
• planning, execution, oversight, and daily operations of equipment and building maintenance, repairs, and replacement
• schedule and complete work and maintain high standards for building functionality, while maintaining the aesthetic quality of the campus
• build and maintain solid relationships and be a key liaison with facilities managers in all related work
• collaborate proactively for repair and response to ensure the proper execution of all maintenance work and work-order requests, building emergencies, and discretionary maintenance projects
• aligning physical space with operational, academic, and strategic priorities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree