Facilities & Maintenance Manager

BallenIsles Country Club•Sheridan, WY

11h•Onsite

About The Position

The Powder Horn Club in Sheridan, WY is seeking a motivated individual for a full-time Facilities & Maintenance Manager position. This role involves prioritizing facility needs, addressing deferred maintenance, managing preventative maintenance programs, coordinating vendors, and identifying future capital improvement needs. The manager will also support overall club operations through event setup assistance, seasonal grounds support, and ensuring facility readiness. The primary focus is on maintaining a safe, functional, and well-maintained property while supporting daily club operations. This position is crucial for protecting club assets, ensuring safety compliance, improving facility conditions, and supporting the operational success of the property, and serves as the primary on-call contact for facility emergencies.

Requirements

Ability to lift up to 50 lbs regularly.
Ability to climb ladders and access mechanical spaces.
Frequent walking of property.
Ability to work indoors and outdoors.
Ability to perform hands-on repair work.
Ability to operate maintenance tools and equipment.
Strong mechanical aptitude.
Ability to work independently and prioritize workload.
Strong organizational skills.
Strong problem-solving ability.
Ability to communicate effectively with staff and vendors.
Basic computer skills including email and spreadsheets.
Budget awareness and cost-control mindset.
Customer service mindset within a hospitality environment.
Ability to evaluate facility needs and recommend solutions.
Valid Driver’s License required

Nice To Haves

3–7 years facility maintenance or building operations experience
Hospitality, club, hotel, or commercial facility experience
Trade school or technical training
Experience managing preventative maintenance programs
Project coordination experience
Hood cleaning certification (or willingness to obtain)
OSHA safety training (or willingness to obtain)
HVAC certification
Fire/life safety training (or willingness to obtain)
Pool certification (or willingness to obtain)

Responsibilities

Oversee repair and maintenance of clubhouse buildings, pool, tennis courts, mechanical systems, and physical plant.
Performs preventive maintenance and repairs related to plumbing, electrical, carpentry, and general building systems.
Coordinates HVAC, refrigeration, and specialized repairs with vendors when needed.
Maintains interior and exterior lighting systems.
Maintains kitchen equipment, refrigeration equipment, plumbing fixtures, and facility systems.
Maintains maintenance logs, inspection reports, and work tracking documentation.
Responds to facility issues in a timely and professional manner.
Maintains organized maintenance and storage areas.
Orders parts and maintenance supplies as needed.
Oversees the building maintenance staff and housekeeping staff.
Conducts ongoing inspections of facilities to identify maintenance needs.
Develops prioritized lists of deferred maintenance needs by department.
Identifies repair priorities based on safety, operational impact, and asset protection.
Assists General Manager with capital improvement planning.
Develops cost estimates and vendor recommendations.
Tracks facility improvement projects and needs.
Helps develop preventative maintenance strategies to reduce future capital needs.
Oversees facility safety programs and compliance initiatives and maintains appropriate documentation.
Coordinates fire suppression inspections, Ansul systems, extinguishers, alarms, and emergency lighting.
Ensures safety equipment remains operational.
Coordinates required fire, and insurance inspections.
Oversees kitchen exhaust hood cleaning program and maintains certification or training to perform cleanings when applicable.
Identifies safety risks and implements corrective actions.
Coordinates outside vendors related to facility operations.
Oversees housekeeping staff to ensure cleanliness standards are maintained.
Manages maintenance contractors including HVAC, plumbing, electrical, pest control, and fire systems in concert with Superintendent.
Obtains quotes and manages vendor scheduling.
Ensures vendor work meets The Powder Horn standards.
Maintains professional vendor relationships.
Assists with event setup including tables, chairs, staging, and room configurations.
Supports room flips and operational resets.
Assists with moving furniture and operational equipment.
Provides department support when operationally necessary.
Assists departments with operational facility needs.
Assists Golf Course Maintenance with grounds work when needed.
Supports landscaping projects including mulch, trimming, planting, and exterior cleanup.
Assists with snow and ice removal.
Maintains safe walkways, entrances, and operational areas during winter weather.
Assists with seasonal exterior projects and supports property appearance standards.
Works with all departments to identify maintenance needs.
Communicates repair timelines and priorities.
Supports operational readiness across the property.
Maintains professional working relationships with staff.
Provides facility condition updates to management.
Serves as primary contact for facility emergencies.
Responds to urgent facility issues including mechanical failures, safety hazards, weather damage, and operational disruptions.
Coordinates emergency vendors when necessary.
Maintains phone availability for urgent facility needs.
Exercises judgment regarding emergency versus scheduled repairs.
May be required to respond outside normal working hours when necessary.
Works independently with minimal supervision.
Demonstrates strong prioritization and time management.
Maintains organized work tracking.
Demonstrates ownership mentality over The Powder Horn facilities.
Maintains flexibility to address urgent operational needs.
Demonstrates professionalism and accountability.