Facilities Coordinator

NetImpact Strategies • Herndon, VA

2h

About The Position

We have an opportunity for a Facilities Coordinator to join our talented Professional Services team. The successful candidate will be responsible for coordinating/managing logistics for NetImpact’s office in Herndon, VA. Services provided will include facilities management, administrative support, travel coordination and purchasing.

Requirements

• Bachelor’s degree with at least 2 years of working experience in an office setting
• Good knowledge of Microsoft Suite
• Strong oral and written communication skills are required
• Ability to problem-solve and use analytical abilities
• Strong customer service and interpersonal skills
• Excellent presentation skills in both oral and written form
• Genuine desire to learn is essential
• Must be able to maintain government eligibility requirements

Responsibilities

• Facilities
• Front desk duties including answering the door, greeting guests, offering refreshments, notifying the corresponding parties that their guests have arrived.
• Book rooms as needed for scheduled training, executive meetings, etc.
• Setup virtual meetings as needed
• Order meals and refreshments for training and other meetings
• Work with external vendors to book venues and/or confirm catering needs
• Ensure the facility is clean, organized and well-stocked
• Complete purchase orders for office supplies and other necessary expenses
• Coordinate and order marketing items and gifts
• Distribute client and employee gifts
• Provide excellent customer service to meet our employee and guests needs
• Other duties as needed
• Event Planning
• Plan and coordinate logistics for internal NetImpact events including but not limited to:
• NetImpact HQ Days
• Training Events
• All Hands Meetings
• Happy Hours
• Onsite Recruiting Events
• Coordinate logistics for gifts/prizes for internal NetImpact events
• Decorate office during the holidays
• Responsible for all other tasks related to internal NetImpact events
• Other duties as needed
• Travel, Expense reports, IT Helpdesk Support, and other Coordination
• Do executive’s expense reports
• Handle tasks related to guest speakers; this includes, booking, gifts, bio write-ups, coordinating logistics, etc.
• Manage users accounts in Microsoft Office 365, company travel reservation and intranet systems
• IT assets tracking and management
• Help with basic IT helpdesk tickets on an as needed basis
• Other duties as needed

Benefits

• Your health comes first – we offer comprehensive medical, dental, & vision insurance that starts the first of the month after you join the team
• Invest in your future – 401(k) Plan – Immediately vested employer contributions; no matching required
• Work hard, play hard – we offer a generous Paid Time Off (PTO) policy and observe ALL ten (10) federal holidays
• Pawsitively pawesome – Pet Insurance (because our little critters are part of our families, too!)
• Invest in your education – Tuition reimbursement, internal training programs, & company-sponsored industry certifications
• Be part of a dynamic and collaborative work environment recently ranked by The Washington Post as a Top Work Place in 2019, 2020, & 2022!
• Have fun and celebrate and give back – Team building activities, community volunteering, quarterly HQ days, & an offsite annual awards banquet

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level