Facilities Coordinator

Primer•San Antonio, TX

2d•Onsite

About The Position

Primer is seeking a Facilities Coordinator to support day-to-day operations across our five San Antonio campuses and one Phoenix-area campus. This execution-focused role serves as the primary coordinator for maintenance, vendor scheduling, inspections, and facilities administration. You'll be a key operational partner to campus leaders and HQ teams, ensuring facilities issues are resolved quickly and campuses remain safe, functional, and up to our quality standards. This is a coordination and operations role, not a maintenance technician position—repairs and trade work are conducted by third-party vendors.

Requirements

Prior experience in facilities management, property management, or operations within an educational, healthcare, or highly-regulated environment
Familiarity with or willingness to learn facility compliance with municipal rules and regulations (e.g., preparing for city health inspections, renewing certificates of use)
Based in the San Antonio area with consistent access to a vehicle and valid driver's license; role requires frequent commutes between San Antonio campuses and quarterly visits to Phoenix
Comfortable working in active K–8 school environments with regular on-campus presence during school hours, including professional interactions around students
Ability to safely conduct light lifting activities (<20 pounds) and support occasional physical tasks such as relocating packages or furniture

Responsibilities

Serve as first point of contact for campus-level facilities issues; intake, prioritize, and track maintenance and repair requests through our ticketing platform
Coordinate routine, preventive, and reactive maintenance (HVAC, electrical, plumbing, general repairs) and support minor campus improvements, furniture moves, and space reconfigurations
Schedule and coordinate third-party vendors and service providers, including requesting and comparing quotes and verifying completion and quality of work
Maintain vendor documentation, including W-9s, insurance certificates, and service agreements
Schedule and complete local inspections and walkthroughs (fire, health, licensing, landlord); track inspection findings, corrective actions, and follow-up items
Ensure required safety equipment, signage, and documentation are in place and maintained, including proactive maintenance of HVAC, fire riser, fire extinguisher, and AED systems
Maintain appropriate ticket resolution times and submit purchase requests, work orders, and facilities-related invoices in partnership with Accounts Payable
Maintain organized records for service logs, warranties, permits, and equipment; support standardization of facilities workflows as Primer scales
Conduct pre-launch inspections for new campuses alongside General Managers and Real Estate teams, evaluating facilities against compliance standards
Provide on-site coordination support during new campus launches, including arranging movers, receiving deliveries, and assisting campus staff